General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on April 13, 2026 be adopted. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Counicllor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That the Minutes of the closed meeting of the General Government Committee held on April 13, 2026 be adopted. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That the motion be amended by adding the following: 2. That an investment reserve be created and any realized investment revenue in excess of 5% be allocated to this reserve on an annual basis up to a reserve balance of $5M. Once this target has been met, any further revenues be allocated to the Asset Management Reserve; and 3. That the allocation of assessment growth used to reduce the tax impact be capped at 0.75% annually and any amounts above this be allocated to the Asset Management Reserve; and General Government Committee – May 11, 2026 4. That staff review the proposal to eliminate spending caps and consider decreasing the caps to 70% or $23.5M, whichever is less; and 5. That any non-allocated balance of the CIP reserve be transferred to the Strategic Initiatives Reserve; and 6. That staff report back to Council with the revised FSB and associated policies based on these changes, including: a. ATT-4: Policy #120 – Financial Sustainability Plan b. ATT-5: Policy #121 – Discretionary Reserve Administration c. ATT-6: Policy #122 – Discretionary Stabilization Reserves d. ATT-7: Policy #123 – Discretionary Capital Reserves e. ATT-8: Policy #124 – Debt Management; and 7. That the draft updated Procedure for Sale and Disposition of Land By-law, attached as ATT-9, be brought forward to the June 22, 2026 Council meeting for consideration. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillo

1. That Council receive for information the Financial Sustainability Plan final report as prepared by Hemson Consulting Ltd for the Town of Ajax. 2. That an investment reserve be created and any realized investment revenue in excess of 5% be allocated to this reserve on an annual basis up to a reserve balance of $5M. Once this target has been met, any further revenues be allocated to the Asset Management Reserve; and 3. That the allocation of assessment growth used to reduce the tax impact be capped at 0.75% annually and any amounts above this be allocated to the Asset Management Reserve; and 4. That staff review the proposal to eliminate spending caps and consider decreasing the caps to 70% or $23.5M, whichever is less; and 5. That any non-allocated balance of the CIP reserve be transferred to the Strategic Initiatives Reserve; and 6. That staff report back to Council with the revised FSB and associated policies based on these changes, including: a. ATT-4: Policy #120 – Financial Sustainability Plan b. ATT-5: Policy #121 – Discretionary Reserve Administration c. ATT-6: Policy #122 – Discretionary Stabilization Reserves d. ATT-7: Policy #123 – Discretionary Capital Reserves e. ATT-8: Policy #124 – Debt Management; and General Government Committee – May 11, 2026 7. That the draft updated Procedure for Sale and Disposition of Land By-law, attached as ATT-9, be brought forward to the June 22, 2026 Council meeting for consideration. In Favour: Mayor Collier, Regional Councillor C

1. That Council endorse the Preferred Concept Plan for the Ajax Community Centre (ACC) Master Plan Renovation. 2. That Council award the Contract for the Detailed Design of the Ajax Community Centre Renovation and Expansion to Diamond Schmitt Architects in the amount of $2,861,160 (inclusive of all taxes). In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: Regional Councillor Lee

That Council receive this report for information. In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That this report be received for information. In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That the Annual Investment Report for the period January 1 to December 31, 2025, be received for information. 2. That the net cash reimbursement of $798,917.29 from the 2025 equity investment transaction in Elexicon be allocated to Strategic Initiatives Reserve. General Government Committee – May 11, 2026 In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council award the Contract for Accommodation Upgrade Project Phase III, to Rodas McKnight Constructors Inc. in the amount of $222,124.10 (inclusive of all taxes). 2. That Staff award the contract for Contract Administration – Accommodation Upgrade Project Phase III’ project, to Ward99 Architects Inc. in the amount of $6,169.80 (inclusive of all taxes). 3. That Council provide approval for a revision to the project scope to remove the Accommodation Upgrade for the modernization at Fire Station 1 (Headquarters) and redirect the remaining allocated capital budget of $349,902.14 to the modernization of the Building Maintenance and Fleet Services office spaces at the Operations Centre. In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council Award the Contract for MCC Parking Lot Reconstruction, to Peltar Paving and General Contracting Company Limited in the amount of $930,483.46 (inclusive of all taxes). 2. That Council award the contract for Geotechnical Services – MCC Parking Lot Reconstruction to EnVision Consultants Ltd. in the amount of $35,118.14 (inclusive of all taxes). 3. That Council award the contract for Contract Administration & Inspection Services (Phase 2) – MCC Parking Lot Reconstruction to Gannett Fleming Canada ULC in the amount of $37,877.60 (inclusive of all taxes). In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council approve the renaming of the St. Francis Centre to “Ajax Centre for the Arts”. 2. That the St. Francis Centre 15th Anniversary Programming, taking place July 4-5, 2026, be received for information. In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That the May 11, 2026 meeting of the General Government Committee be adjourned. In Favour: Regional Councillor Crawford, Councillor Tyler Morin, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: Regional Councillor Lee