General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on September 14, 2020 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on September 14, 2020 be adopted.

That items 4.2 and 4.7 of the consent agenda be adopted.

That the motion be amended to add the following clause: 5. That staff be directed to implement a zero tolerance approach for contraventions of any executed complex encroachment agreement, including parking infractions, to result in the termination of the agreement by the Town.

General Government Committee October 13, 2020 _________________________________________________________________________________________ 1. That Council approve the Residential Boulevards Encroachment policy; 2. That Council approve the discontinuation of the Apron Widening application and approval process; 3. That Council direct Planning & Development Services to undertake a Town-initiated Zoning By-Law amendment relating to residential driveway standards to align with the intent of the Residential Boulevards Encroachment policy; and 4. That Council direct By-Law Services to use discretionary practices for the enforcement of driveway widenings and parking on private property to uphold the intent of the forthcoming Zoning By-Law Amendment; and 5. That staff be directed to implement a zero tolerance approach for contraventions of any executed complex encroachment agreement, including parking infractions, to result in the termination of the agreement by the Town.

That this report be received for information.

1. That the report on the Insurance Renewal – July 1, 2020 to June 30, 2021 be received for information; 2. That a new Insurance reserve be established to segregate Insurance dividends to be utilized for risk mitigation projects; and; 3. That the 2020 dividend of $111,016 be transferred to the new insurance reserve.

That recommendation 1 be amended to read as follows: 1. That the recommended fees schedule (ATT-1) be approved, effective January 1, 2021, excluding any increases in accordance with the Municipal Price Index (MPI); and 2. That each year thereafter commencing on January 1, 2022, the recommended fees schedule for all departments be automatically incremented in accordance with the Municipal Price Index (MPI) unless modified by Council

1. That the recommended fees schedule (ATT-1) be approved, effective January 1, 2021, excluding any increases in accordance with the Municipal Price Index (MPI); and 2. That each year thereafter commencing on January 1, 2022, the recommended fees schedule for all departments be automatically incremented in accordance with the Municipal Price Index (MPI) unless modified by Council; and 3. That the appropriate General Fees By-law be presented to Council for approval.

That the Municipal Elections Contribution Rebate Program matter be

1. That Council award the contract for Delivery of Winter Control Services, to 614128 Ontario Ltd o/a Trisan Construction in the amount of $1,050,730.95 (inclusive of all taxes) for a period of one year. 2. That Council authorize Staff to renew the Contract for an additional nine, one year periods, pending analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $9,456,578.57 (inclusive of all taxes).

1. That the report on the net over-expenditure of $163,393.14 (net of HST rebate) on the Westney Storm Sewer Outlet Retrofit project, Capital Account No. 992711, previously awarded to Ratcliff Excavating and Grading, be received for information. 2. That Council approve additional funding of $25,640.68 to be allocated to Capital Account No. 992711 from the Capital Contingency Reserve.

That staff be directed to proceed with changing the name of Graf Spee Lane to Hassard- Short Lane, and notify all residents accordingly.

That the 2020 Traffic Calming Warrant Update be endorsed by Council for use by staff to evaluate and address traffic calming related requests in the Town of Ajax.

1. That the report entitled “Traffic Calming Implementation Plan” be received for information; and 2. That staff be given the direction to utilize unused budget from open Traffic Calming Capital Projects to implement as many projects identified in 2021 as possible

That the October 13, 2020 meeting of the General Government Committee be adjourned.