General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on March 20, 2023 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on March 20, 2023 be adopted.

1. That Council award the contract for Ajax Library Makerspace Renovation, to Area Construction Inc. in the amount of $794,687.19 (inclusive of all taxes). 2. That Council award the contract for Contract Administration ~ Ajax Library Makerspace Renovation, to Ward99 Architects in the amount of $24,143.50 (inclusive of all taxes). 3. That Council approve the additional funding of $222,724.91 to be allocated to capital account 1038511 from the Capital Contingency Reserve. 4. That the Library be directed to repay this additional funding through annual payments from in-year surpluses, grants, and/or sponsorship monies as funding is available.

1. That Council award the contract for Road Resurfacing, to Viola Management Inc. in the amount of $2,539,182.94 (inclusive of all taxes). 2. That Council award the contract for Geotechnical Services – Road Resurfacing, to Peto MacCallum Ltd. in the amount of $49,431.85 (inclusive of all taxes).

1. That this report, on the potential over-expenditure on Capital Project Number 1037611 – MCC Pool Filt & Pump Sys Repl, previously awarded to Canada Construction Limited, be received for information. 2. That this report, on the potential over-expenditure on Capital Project Number 1019511 – MCC - Repl Pool Slide & Refub Stairs, previously awarded to Canada Construction Limited, be received for information.

1. That Council award the contract for St. Andrew’s Site Improvements, to Wyndale Paving Co. Ltd. in the amount of $1,054,804.10 (inclusive of all taxes). 2. That Council approve the following funding to be allotted to Capital Account No. 1035311: Building Maintenance Reserve $ 261,447.59

That the motion be amended by deleting clause 2. MOTION

General Government Committee April 11, 2023 _________________________________________________________________________________________ 1. That the report titled “Update to the Residential Parking Permit Feasibility Study” be received for information; and 2. That staff prepare and post a Request for Information (RFI) for a “Town Parking and Parking Permit Feasibility Study” to create the necessary documentation for further direction.

1. That Council award the contract for Bus Transportation Services, to Stock Transportation Ltd. in the estimated amount of $87,910.61 (inclusive of all taxes), for a period of approximately one year. 2. That Council authorize Staff to renew the contract for an additional five, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $487,922.25 (inclusive of all taxes).

That the report entitled “Corporate Information Technology Strategic Plan – Year Three Update” be received for information.

That a by-law to appoint Principles Integrity as Integrity Commissioner for the Town of Ajax and to repeal By-law 12-2019 (ATT-1) be brought forward to the Council Meeting of April 17, 2023 for approval.

1. That the report entitled “Traffic Calming Program Reporting Process” be received for information; and 2. That staff be directed to report annually (in April) to Council on the Traffic Calming Program.

That clause 2 be amended to read as follows: That staff be directed to complete the detailed design for the proposed Audley Recreation Centre Fairground as an unbudgeted capital project in 2023, to be funded from the capital contingency reserve.

1. That Council receive the Audley Recreation Centre Fairgrounds Feasibility Study dated March 14, 2023, as prepared by MacLennan Jaunkalns Miller Architects Ltd. for information. 2. That staff be directed to complete the detailed design for the proposed Audley Recreation Centre Fairground as an unbudgeted capital project in 2023, to be funded from the capital contingency reserve.

1. That the report entitled “2023 Transportation Demand Management Plan Update” for the Town of Ajax be received for information, and 2. That Council endorse the Transportation Demand Management Plan for the Town of Ajax prepared by WSP Canada, dated March 2023.

1. That the Privacy Risk Management Policy, found as Attachment #1, be approved; and 2. That the Town Clerk, or designate, be delegated authority to amend the policy as required to incorporate industry best practices and support continuous improvement to the Town’s privacy risk management program.

That the April 11, 2023 meeting of the General Government Committee be adjourned.