Council

That the following minutes of previous Council meetings be adopted: • Regular Meeting of May 16, 2022; • Special Meeting of May 24, 2022; and • Closed Session Meeting of May 24, 2022

1. That Official Plan Amendment Application OPA20-A4 and the implementing Official Plan Amendment (No. 69), as provided in Attachment 1 to this report, be approved; and 2. That Zoning By-law Amendment Application Z5/17 and the implementing Zoning By-law, as provided in Attachment 2 to this report, be approved.

That the balance of the report (Items 7.1, 7.2, 7.4, 7.5, 7.6, 7.7, 7.8, 7.9, 7.10, 7.11, 7.12, 7.13, 7.14, 7.15, 7.16 and 7.17) dated June 20, 2022 containing Items of Correspondence be received for information.

That Item 7.3 (The Regional Municipality of Durham – Modified Vehicles in Durham Region) of the Correspondence Report be endorsed.

That the Community Affairs & Planning Committee Report dated June 6, 2022, be adopted.

That the General Government Committee Report dated June 13, 2022, be adopted.

That the Summary of Advisory Committee Activities Report dated June 20, 2022, as attached to the meeting agenda be received for information, and that the recommendations contained therein be

That the report on the net expenditure of $114,282.98 (net of HST rebate) for costs associated with the DCL Corporation Fire (Dominion Colour), Capital Account No. 1025811, be received for information.

That the Library Services 2022 Spring Updated be received for information.

That the Regional Councillors’ Reports of June 20, 2022 be received for information.

WHEREAS Section 268 of the Municipal Act provides for the appointment of an alternative member of a local municipal council to act in place of a member of an upper-tier council in their absence from a meeting thereof; and, AND WHEREAS s. 268(2)(a) precludes a lower-tier municipality from appointing more than one alternate member during the term of Council, meaning that the appointed member must serve in that capacity for the entire term of Council to the exclusion of other lower-tier members; AND WHEREAS serving as an alternate at the upper-tier Council from time to time provides a useful development opportunity for members of the lower-tier Council, and promotes better understanding of upper-tier policy matters among lower-tier council members; AND WHEREAS municipalities such as Ajax may wish to appoint alternates to the upper- tier Council on a rotating basis, in order to provide for the above noted benefits. NOW THEREORE BE IT RESOLVED THAT: 1. The Province be urged to amend Section 268 of the Municipal Act by deleting subsection 2(a) which restricts the appointment of more than one alternate member during the term of council; and, 2. A copy of this motion be circulated to The Minister of Municipal Affairs and Housing, the Region of Durham, and all lower-tier municipalities in Durham Region.

WHEREAS an electric kick-scooter (e-scooter) is a vehicle that has two wheels (one at the front and one at the back), a platform to stand on, a handlebar for steering, an electric motor that does not exceed 500 watts, and a maximum speed of 24 km/h on a level surface; AND WHEREAS on January 1, 2020 the Ministry of Transportation of Ontario (MTO) introduced a new 5-year pilot to permit e-scooters on Ontario’s roads. Under the pilot, Municipalities that want to allow e-scooters to operate on their roads must pass by-laws to Town of Ajax Council Meeting – June 20, 2022 permit their use and set out specific requirements based on what is best for their communities; AND WHEREAS under the Highway Traffic Act, e-scooters cannot be operated on Town of Ajax sidewalks and must comply to the same rules as bicycles on Town roads, and are not permitted on Town trails and walkways, pursuant to Parks By-law, 23-2022; AND WHEREAS on April 27, 2022 the Regional Municipality of Durham approved the new Electric Kick Scooter By-law that outlines conditions for use, including allowing e-scooters as a means of transportation for residents ages 16 years and older within bike lanes or paved shoulders on Regional roads; AND WHEREAS the fragmented approach to regulating and enforcing the use of e- scooters across jurisdictional boundaries has the potential to cause unnecessary confusion and conflict; NOW THEREFORE BE IT RESOLVED THAT: 1. Transportation staff be directed to report to Council or the appr

WHEREAS the new Grandview facility will be a centre of excellence for paediatric rehabilitation in the community of Ajax. The building will be home to a mixture of rehabilitation, medical and clinical services including both research and education; AND WHEREAS the new Grandview facility will positively impact Ajax families who are currently waitlisted for paediatric services and/or spending time commuting out of Town for appointments; AND WHEREAS the Town of Ajax has donated five acres of land on Harwood Avenue North where the new Grandview Kids will be built; AND WHEREAS Grandview anticipates submitting a site application by the end of June and has requested that interest payments on development charges be waived as a bridge from the date that their site plan application is submitted to the date that the building permit is issued; AND WHEREAS waiving interest charges on development charges is beyond the scope of the Town’s Development Charge Interest Policy and requires council approval; NOW THEREFORE BE IT RESOLVED THAT: Ajax Council approves the waiving of the new Grandview’s interest charges up to $30,000.

WHEREAS on May 21, 2022 a derecho storm left a lasting impact across Ontario, including in the Town of Ajax and Region of Durham, where damaging winds downed trees and tree limbs, brought down power lines, and caused other property damage; Town of Ajax Council Meeting – June 20, 2022 AND WHEREAS as a result of the storm, 64,000 customers of Elexicon Energy, the local utility,

WHEREAS Healing Forests are a network of forests and green spaces across Canada where Indigenous and non-Indigenous peoples can come together in the spirit of reconciliation to heal, reflect, meditate, talk, share, and build respect and understanding as a result of the Residential School legacy and the findings of the National Truth and Reconciliation report. Locations are promoted via an online map at nationalhealingforests.com; AND WHEREAS Ajax Council stands in solidarity and grief with Indigenous communities across Canada in mourning the ongoing discovery of unmarked graves of missing Indigenous children at former residential school sites; AND WHEREAS the Town of Ajax has recently partnered with the Ajax Pickering Hospital, Indigenous landscape and design experts, Kim Wheatley, an Ojibwe Anishinaabe Elder from Shawanaga First Nation Reserve, and community groups to build the Indigenous Community & Healing Garden, a healing space for all and a source of local food security; AND WHEREAS the Indigenous Community & Healing Garden planning process has been consultative with the Indigenous community, including physical design elements which honour Indigenous teachings and Indigenous agroecology practices, and numerous blessing ceremonies were held at the site both prior to and during construction; AND WHEREAS by seeking a Healing Forest designation Ajax Council can further support the Indigenous community and promote the garden to a broader network; THEREFORE BE IT RESOLVED THA

WHEREAS the main goal of traffic calming is to improve traffic operation conditions and road safety for all road users and to encourage changes in driver behavior, reducing the negative impacts of vehicle traffic on a specific road segment such as high vehicle speeds, high traffic volume, and increased conflicts between all road users; AND WHEREAS under the Town’s current Traffic Calming Program (TCP), Planning and Development staff keep a list of roadway sections for traffic calming screening, including roadway sections recommended by Council and residents for review, and conduct biannual screening, data collection, and evaluation before a warrant for traffic calming is brought forward for consideration; AND WHEREAS safer streets are a priority of Ajax Council, which has supported innovative traffic approaches and initiatives including Automated Speed Enforcement, School and Community Safety Zones, and the Region of Durham’s Vision Zero; AND WHEREAS traffic calming issues are a point of regular discussion between members of Council and their constituents and a better understanding of the TCP and results would be of high value; THEREFORE BE IT RESOLVED THAT: 1. Ajax Council direct Planning and Development staff to report back to council in Q1 2023 with a proposed TCP reporting process; and 2. Planning and Development staff begin regular TCP reporting to Council up to twice a year, beginning in 2023.

That the Rules of Procedure be suspended to allow the introduction of three motions without notice: • An Emergency Alert for Vulnerable Persons Who Go Missing • Municipal Asset Management Plan Grant Submission • Amendment to Town of Ajax Investment Policy

WHEREAS Asset Management Planning (AMP) is an ongoing and long-term process that allows municipalities to make the best possible investment decisions for their infrastructure assets; AND WHEREAS the Government of Ontario implemented the Asset Management Planning for Municipal Infrastructure Regulation, O. Reg. 588/17 as amended by the O. Reg. 193/21, which requires municipalities to have publicly posted and Council-approved comprehensive Municipal Asset Management Plan for both core and non-core infrastructure assets, including levels of service, activities and funding strategies, by July 1, 2025; AND WHEREAS the Town of Ajax completed and approved its Asset Management Plan for all core assets prior to the provincial regulatory deadline of July 1, 2022; AND WHEREAS staff have initiated the development of the Asset Management Plan for all non-core assets which must be approved by Council by July 1, 2024; AND WHEREAS staff have obtained a quote from a consultant in line with the Town’s Purchasing By-law and procedures for $65,970 to complete the non-core asset management plan requirements; AND WHEREAS the federal government has made grant funding available to municipalities for completing Asset Management Plans through the Federation of Canadian Municipalities (FCM) up to a maximum of $50,000 per application. NOW THEREFORE IT BE RESOLVED THAT: 1. Ajax Council directs staff to apply for a $50,000 grant from the FCM’s Municipal Asset Management Program for a portion of the work r

That the Investment Policy be amended as follows: 2.1. Investment Goals/Objectives a) The fundamental investment goal/objective is to ensure the safety and security of the investment principal of the funds identified as Treasury and Short Term. This is mainly accomplished through the selection of instrument issuers, and to a lesser extent, the diversification of instrument types and maturity dates. Funds identified as Medium Term and Long Term shall follow the asset mix as set out in the policy; b) A secondary objective is to maintain a reasonable degree of liquidity in order to meet the Town’s obligations. Liquidity also provides the flexibility necessary to react to changing market and economic conditions; and c) The final objective is to maximize the rate of return on the investment portfolio, consistent with the objectives of security and liquidity of principal.

That By-law numbers 41-2022 to 50-2022 be read a first, second and third time and passed.

Town of Ajax Council Meeting – June 20, 2022 That By-law number 51-2022 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on June 20, 2022, be read a first, second and third time and passed.

That the June 20, 2022 meeting of the Council of the Town of Ajax be adjourned (10:30 p.m.)