General Government Committee

That the Minutes of the regular meeting of the General Government Committee held October 15, 2024, be adopted.

General Government Committee November 12, 2024 _________________________________________________________________________________________ 1. That the group benefits contract for health, dental, life insurance and long-term disability (LTD) benefits net of Administrative Services Only (ASO) claims be awarded to Sun Life Financial at the estimated amount of $7,455,190 (inclusive of all taxes), for an initial contract period of five (5) years effective January 1, 2025. 2. That the Town be authorized to renew the contract for Sunlife for a further two (2) years pending an analysis and satisfactory performance review on the renewal date of the contract (January 1, 2030).

1. That Council Award the Contract for the Ajax Sustainable Neighbourhood Action Program (SNAP) Expansion to Toronto and Region Conservation Authority, for an upset expenditure limit of $182,354.00; 2. That Council approve the following funding to be allocated to capital account 24005901.4108 Federation of Canadian Municipalities Green Municipal Fund $127,420.00 Capital Contingency Reserve $ 54,934.00 Total $182,354.00

That staff be directed to establish a formalized program for the Appointment of Private Property Parking Enforcement Agencies and Officers / Individuals with an implementation date of January 2025.

1. That staff be directed to expand the current Administrative Monetary Penalties System (AMPS) to include general regulatory By-law offences, with an implementation date of May 2025. 2. That staff be directed to bring forward the required by-laws, including an updated AMPS By-law and relevant regulatory By-laws to facilitate item 1.

That the Report on the 2024 Operating Budget Forecast be received for information.

1. That Council award the Contract for the Supply and Delivery of Heavy Duty Articulated Wheel Loader and Heavy Duty Loader Back-hoe, to Toromont CAT Ltd. in the amount of $ 584,936,36 (inclusive of all taxes). 2. That the following projects be financed from debenture financing: a. 25030203 – Back-hoe Unit #34000 (2004) b. 30030201 – Loader #33000 (2010)(LC0302200)

1. That Council award the Contract for 3500 Series Trucks, to Forbes Motors Inc. in the amount of $647,226.71 (inclusive of all taxes). 2. That the following project be financed from debenture financing: a. 24003701 – Repurposed 3500 Series Stake Trucks

1. That Council award the Contract for Design – Ice Rink Floor Replacement, to Barry Bryan Associates (BBA) in the amount of $151,420.00 (inclusive of all taxes). 2. That Council approve funding of $149,994.24 to be allocated to Capital Account No. 25070301 from Building Maintenance Reserve.

1. That Council award the contract for Microsoft licences, to the Region of Durham in the estimated amount of $416,194.98 (net of the HST rebate), for a period of one year. 2. That Council authorize Staff to renew the contract for an additional two, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $832,400.00 (net of the HST rebate).

1. That Council award the contract for mobile device and wireless services to Rogers Communication in the estimated amount of $222,000 (inclusive of all taxes), for the period ending December 2025. 2. That staff be authorized to renew the contract for an additional 5 years pending a satisfactory performance review and annul budget approval at the anniversary date of the contract, in the estimated amount of $925,000 (inclusive of all taxes).

General Government Committee November 12, 2024 _________________________________________________________________________________________ 1. That Council award the contract for Network and Interconnect Services, to Rogers Communications Inc. in the estimated amount of $ 252,458.18 (inclusive of all taxes), for a period of one year. 2. That Council authorizes Staff to renew the contract for an additional four, one-year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $1,010,000.00 (inclusive of all taxes).

That the presentation be received for information.

1. That the Sustainable Green Fleet Strategy, prepared by AECOM Canada Ltd., dated October 9, 2024, be approved in principle; 2. That Staff be directed to bring forward recommendations for projects and initiatives that have financial implications to be approved through future budget processes.

1. That the Older Adult Operating Model Analysis be endorsed by Council; and 2. That any projects identified therein for future years be brought forward to Council for consideration as part of the annual budget process.

That Council uphold the decision of the Town’s Property Standards / Animal Services Appeal Committee decision dated April 11, 2024 in the matter of Paulo Oliveira of 45 Tulloch Dr.

That the November 12, 2024 meeting of the General Government Committee be adjourned.