Council

That Council convene to a Closed Session pursuant to Section 239 (2) (b) of the Municipal Act, 2001, as amended, to discuss personal matters about identifiable individuals, including municipal or local board employees.

That Pia Kaukoranta Vahabi and Mallik Fernando of Ajax be appointed to the Ajax Public Library Board for the remainder of the 2022-2026 Council term, or until a successor is appointed.

That the minutes of the Regular Meeting of Council held on June 19, 2023 be adopted. Town of Ajax Council Meeting – September 18, 2023

That the minutes of the Special Meeting of Council held on June 27, 2023 be adopted.

That the minutes of the Closed Meeting of Council held on June 27, 2023 be adopted.

That the minutes of the Regular Meeting of Council held on September 5, 2023 be adopted.

That the balance of the report (Items 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7, 7.8, 7.9, 7.10, 7.11, 7.12 7.14, 7.16, 7.17, 7.18, 7.19, 7.20, 7.21, 7.22 and 7.23) dated September 18, 2023 containing Items of Correspondence be received for information.

That Item 7.13 (“The Women of Ontario Say NO – Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement”) of the Correspondence Report be endorsed.

Town of Ajax Council Meeting – September 18, 2023 That Item 7.15 (“Selwyn Township – Notice of Motion – Short-Term Rentals”) of the Correspondence Report be endorsed.

That Item 7.24 (“Ontario’s Big City Mayors – Municipal/Regional Funding to Support Newcomers including Refugees and Asylum Seekers”) of the Correspondence Report be received for information.

That Item 4.5 FIN-2023-22: 2024 User Fees and Charges be amended as follows: That non-resident fees be increased from 3.15% (Municipal Price Index) to 5%.

That the General Government Committee Report dated September 11, 2023 be adopted.

Town of Ajax Council Meeting – September 18, 2023 That the Summary of Advisory Committee Activities Report dated September 18, 2023, as attached to the meeting agenda be received for information, and that the recommendations contained therein be

That the proposed update to Social Media Policy 055 (ATT-1) of the addition of section 3.3. Management and Administration – Council Member Accounts be approved.

1. That clause 2 be amended to read as follows: That Council provide pre-budget approval in the amount of $1,576,080.00 and that the full project amount be financed from debenture financing. 2. That the motion be amended by adding the following clause: That Council approve an exemption from Policy 124 (Debt Management) to permit the use of debt for the purchase of the Aerial Fire Apparatus.

1. That council award the contract for the supply and delivery of an Aerial Fire Apparatus to Commercial Emergency Equipment in the amount of $2,316,500.00 (inclusive of all taxes). 2. That Council provide pre-budget approval in the amount of $1,576,080.00, and that the full project amount be financed from debenture financing. 3. That Council approve an exemption from Policy 124 (Debt Management) to permit the use of debt for the purchase of the Aerial Fire Apparatus.

That the report entitled “Utilizing Debentures for Capital Projects“ be received for information.

That clause 2 of the amendment proposed by Mayor Collier be further amended by setting the fee for service at $225.00 (plus HST). MOTION

1. That clause 1 be amended to read as follows: Town of Ajax Council Meeting – September 18, 2023 That staff be authorized to modify the current Snow Removal Program for Seniors and Qualified Residents to include the plowing of the windrow, the driveway, the walkway to the front door, the driveway apron, and the municipal sidewalk. 2. That clause 4 be amended as follows: That the fee to be charged for this service be set at $300.00 (plus HST).

1. That staff be authorized to modify the current Snow Removal Program for Seniors and Qualified Residents to include the plowing of the windrow, the driveway, the walkway to the front door, the driveway apron, and the municipal sidewalk. 2. That staff be authorized to recruit eight (8) part-time staff and procure the required equipment to enable the service modifications, to be effective December 1st, 2023, outlined in Recommendation 1, as detailed in this report. 3. That new staffing costs be managed through the 2023 operating budget management policy and included as new seasonal part-time staff in the 2024 operating budget. 4. That the fee to be charged for this service be set at $300.00 (plus HST).

That the report titled “Regional Councillor’s Update – M. Crawford – September 18, 2023” be received for information.

That the Regional Councillors’ Reports of September 18, 2023 be received for information.

WHEREAS Crime Prevention Through Environmental Design (CPTED) uses urban and architectural design and the management of built and natural environments to reduce crime and minimize fear of crime; Town of Ajax Council Meeting – September 18, 2023 AND WHEREAS the Durham Regional Police Service (DRPS) recently completed a CPTED scan of the Harwood Plaza; AND WHEREAS DRPS made the following recommendations: • Remove the low sidewalk-adjacent shrubs, which could be used to conceal or hide items; • Trim tree limbs on mature trees to 2.1 metres (7 feet) from ground level to improve sight lines and prevent easy climbing; • Regularly maintain all landscaping; AND WHEREAS the Town of Ajax is responsible for the maintenance of the Harwood plaza parking lot and sidewalks up to the building; AND WHERAS Town Operations and Environmental Services performs daily morning maintenance to ensure that the area is clear of debris and a welcoming environment to users; NOW THEREFORE BE IT RESOLVED THAT: 1. Operations and Environmental Services be directed to immediately remove shrubs along the sidewalk at Harwood Plaza; and 2. By the end of Fall 2023, Operations and Environmental Services be directed to prep and fill the shrub with mulch, and where necessary trim the limbs of trees along the sidewalk; and 3. Operations and Environmental Services staff offer recommendations on beautification for the beds where shrubs have been removed by Spring 2024; and 4. That Planning and Development Services staff

WHEREAS municipalities across Ontario are facing increasing fiscal challenges given inflationary pressures, population growth, higher interest rates, strained household/taxpayer affordability, reduced property taxes available from the non-residential sector, and social issues such as homelessness, new immigrants and refugee claimants; AND WHEREAS municipalities are facing further pressure as a result of increasing servicing costs and community infrastructure needs directly related to the province’s call on municipalities to build more homes and play a significant role in addressing the current housing crisis; AND WHEREAS there is a need for sustainable funding models, beyond existing mechanisms, like the Canada Community-Building Fund; AND WHEREAS trusted municipal voices such as the Association of Municipalities of Ontario (AMO) and Ontario’s Big City Mayors have advocated to the two higher orders of government to work with municipalities to address the need for increased funding and supports; AND WHEREAS the Regional Municipality of Durham Finance and Administration Committee received a staff recommendation at their September 12, 2023 meeting that the Province of Ontario be requested to provide municipalities with a share of the provincial portion of the HST; AND WHEREAS the Province of Ontario’s total sales tax, collected and remitted by the Canada Revenue Agency has grown 51 per cent since 2016 to $35.4 billion; NOW THEREFOR BE IT RESOLVED THAT: Town of Ajax Council Meeti

That By-law numbers 47-2023 to 50-2023 and 52-2023 to 53-2023 be read a first, second and third time and passed.

That By-law number 51-2023 be read a first, second and third time and passed.

That By-law number 54-2023 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on September 18, 2023, be read a first, second and third time and passed.

That the September 18, 2023 meeting of the Council of the Town of Ajax be adjourned (10:07 p.m.)