Council

That Council convene to a Closed Session pursuant to Section 239 (2)(e) of the Municipal Act, 2001, as amended, to discuss matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

That all directions approved in the Closed Session be ratified.

That the following Minutes of previous Council meetings be adopted: • Regular Meeting of October 19, 2020; • Closed Session Meeting of October 19, 2020; • Special Meeting of October 22, 2020; • Closed Session Meeting of October 22, 2020; and • Special Meeting of November 9, 2020.

That the rules of procedure be suspended to allow for an unscheduled delegation from Kevin Nesbitt, Ajax resident, regarding the motion to re-name Langsdorff Drive.

That the Town reaffirms its commitment to the BRT Durham-Scarborough Bus Rapid Transit project to ensure transit reliability and capacity between Downtown Oshawa and Scarborough Centre; That the Town is seeking additional technical information on the preferred design for Pickering Village corridor as the area is not designed to handle high volumes of traffic unlike the majority of Kingston Road, and to ensure that this project does not divert traffic onto local roads in an already congested area; That in addition to the static online PIC#3, Metrolinx holds technical briefings in each of the five pinch point areas (Oshawa, Whitby, Ajax, Pickering and Scarborough) to provide residents and businesses an opportunity to provide direct feedback and ask questions as each area will be impacted differently; That Metrolinx CEO Phil Vester provides an update in writing regarding the above requests to Ajax Council through Mayor Collier prior to the end of 2020; and That this motion be sent Metrolinx, the Region of Durham, Durham Municipalities, MPP Phillips and MP Holland.

That the balance of the report dated November 16, 2020 containing Items of Correspondence be received for information.

That Recognition of Hindu Heritage Month be added to the Town of Ajax list of Proclamations Issued by the Mayor’s Office.

That Item 3 of the Correspondence Report “City of Pickering: Support of Ambulatory Services at Ajax Pickering Hospital” be received for information.

That Item 4 of the Correspondence Report “Region of Durham: Delegation of Authority for Enforcement of Local Sign By-laws on Regional Roads” be received for information.

Town of Ajax Council Meeting – November 16, 2020 That Item 5 of the Correspondence Report “Toronto and Region Conservation Authority (TRCA): Durham Live Wetland Compensation Request” be received for information.

That Item 6 of the Correspondence Report “Loyalist Township: Funding for community groups and service clubs affected by the pandemic” be endorsed.

That Item 7 of the Correspondence Report “Environmental Defence & Other Concerned Organizations: Lower Duffins Creek Wetland Complex MZO” be endorsed.

That Item 8 of the Correspondence Report “County of Prince Edward: Proposed Changes to the Municipal Elections Act” be endorsed.

That the Item 10 of the Correspondence Report “City of Hamilton: Amending AGCO Process to Consider Radial Separation from Other Cannabis Locations” be

That the General Government Committee Report dated November 9, 2020, be adopted.

That the Summary of Advisory Committee Activities Report dated November 16, 2020, as attached to the meeting agenda be received for information, and that the recommendations contained therein be

1. That Council award the contract for External Audit Services, to Deloitte LLP in the estimated amount of $59,664.00 (inclusive of all taxes), for a period of one year. 2. That Council authorize Staff to renew the contract for an additional four, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $249,379.70 (inclusive of all taxes). 3. That council approve the by-law appointing Deloitte LLP as auditors for the Town of Ajax and its local boards for the fiscal years 2020 to 2024.

1. That the Report on the 2020 Year End Projection and COVID-related Financial Impact be received for information; and 2. That a copy of this Report, including details of the Town’s grant submission for Phase 2 of the Safe Restart Funding, be shared with MP Holland and MPP Phillips for their information.

That the Ajax Public Library Report to Council be received for information.

That the Regional Councillors’ Report of November 16, 2020 be received for information.

WHEREAS Ajax Council continues to take concrete actions against systemic racism in all forms in response to examples of recent racist behaviour, including the act of terrorism against the Sipekne’katik First Nation in Nova Scotia and the purposeful, public vandalism of yearbooks at St. Mary’s Catholic Secondary School; and Town of Ajax Council Meeting – November 16, 2020 WHEREAS Ajax Council remain committed to inclusion and equitable treatment of all residents, regardless of differences in, for example: race, age, class, creed, language, culture, religion, sexual orientation or any other factor; and WHEREAS Members agree that building a foundation of collective understanding about race and racism, cultural relations and the impacts of language requires specialized, professional training; THEREFORE BE IT RESOLVED: 1. That Ajax Council requests the Town’s Diversity & Inclusion Coordinator to report back to Council with a fulsome plan for Council training, including phases, focus areas, programming and costs; and 2. That Anti-racism training begin with a specific anti-Black racism focus, which can be built upon by training focused on addressing racism toward other marginalized groups including Indigenous Peoples; and 3. That the plan include diversity and inclusion training, which considers issues of inclusion that are not racism-related, including LGBTQ+, accessibility and intersectionality.

WHEREAS Council of the Town of Ajax has adopted a policy to name its streets after personnel serving on the HMS Ajax, Achilles, and Exeter during the Battle of the River Plate, and from other sources where Council deems appropriate; AND WHEREAS in 2004 a street in Ajax was named Langsdorff Drive after Hans Langsdorff, captain of the Nazi pocket battleship Graf Spee that fought in the Battle of the River Plate, and a street dedication ceremony was held in 2007; AND WHEREAS Council recently approved the re-naming of Graf Spee Lane to Hassard- Short Lane, and therefore deems it expedient to consider renaming Langsdorff Drive as well; AND WHEREAS Ajax is committed to investigating best practices to measure the impact of Diversity, Inclusion and Equity initiatives as outlined in our 2017-2022 Diversity and Community Engagement Plan; Town of Ajax Council Meeting – November 16, 2020 AND WHEREAS members of the community are calling on public leaders to take action on systemic and institutional racism and white supremacy to combat barriers felt by racialized groups as outlined in our Anti-Black Racism Taskforce; NOW THEREFORE BE IT RESOLVED: THAT Council directs staff to initiate the process to rename the street currently known as Langsdorff Drive; AND THAT as per the Street Naming Policy, Council hereby directs the Director of Planning & Development Services to hold an open house for the affected residents of Langsdorff Drive, and to report back to Council with a recommended course o

WHEREAS short-term rentals and online home sharing services negatively impact the availability and affordability of local housing supplies, and may cause disturbances in established communities when properties are misused by short-term renters; AND WHEREAS other municipalities, including the City of Toronto and recently the City of Oshawa, have introduced zoning provisions and licensing requirements designed to reduce the prevalence of short-term rentals and home sharing services in their communities; AND WHEREAS Ajax Council wishes to protect the availability and affordability of housing in Ajax, and reduce the negative impacts of short-term rentals and home sharing services on Ajax residents; NOW THEREFORE BE IT RESOLVED: THAT staff be directed to review the viability of implementing appropriate mechanisms to minimize the prevalence of short-term rentals and home sharing services in the Town of Ajax, and present their findings and recommendations in a report to a future meeting of Council or the appropriate standing committee.

That By-law numbers 45-2020 to 48-2020 be read a first, second and third time and passed.

That By-law number 49-2020 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on November 16, 2020 be read a first, second and third time and passed.

That the November 16, 2020 meeting of the Council of the Town of Ajax be adjourned. (12:06 a.m.)