Council

That the following minutes of previous Council meetings be adopted: • Special Meeting of February 23, 2023; • Closed Meeting of February 23, 2023; • Regular Meeting of February 27, 2023; and • Special Meeting of February 28, 2023

That Council waive the rules of procedure to permit a delegation by Mr. Vic Jagmohan respecting Agenda Item 9.1 – Temporary Sign By-law and Election Sign By-law Updates.

That the balance of the report (Items 6.1, 6.2, 6.3, 6.4, 6.5, 6.7, 6.8, and 6.14) dated March 27, 2023 containing Items of Correspondence be received for information.

That the Mayor send a letter of response to the City of Pickering indicating the Town: a. Has not been consulted on the Secondary Plan for Northeast Pickering; b. Has not entered into an agreement with Dorsay Pickering Limited and/or any other Landowners in North East Pickering; c. Continues to support the protection of the Carruthers Creek headwaters and maintains that there are significant environmental and financial concerns pertaining to development in North East Pickering which have not been satisfied; d. Requests that the City of Pickering, North East Pickering Landowners Group, and their consultants pause the Secondary Plan for North East Pickering to satisfy concerns through consultation with the Town; and That the Mayor send a letter to the Honourable Steve Clark, Minister of Municipal Affairs & Housing, requesting that the decision on Pickering’s MZO request to develop the Carruthers Creek headwaters in North East Pickering be

That Item 6.9 (“The Regional Municipality of Niagara – Motion Respecting Declarations of Emergency for Homelessness, Mental Health and Opioid Addiction”) of the Correspondence Report be endorsed.

That Item 6.10 (“Town of Cobourg – Homeless and Unsheltered Persons”) of the Correspondence Report be endorsed.

That Item 6.11 (“City of Belleville – A Call to the Provincial Government to End Homelessness in Ontario”) of the Correspondence Report be endorsed.

That Item 6.12 (“Municipality of North Perth – School Bus Stop Arm Cameras”) of the Correspondence Report be endorsed.

That Item 6.13 (“City of Cambridge – Barriers for Women in Politics”) of the Correspondence Report be endorsed.

That the General Government Committee Report dated March 20, 2023 be adopted.

That the Internal Action Plan, Modernizing Our City Sec. 1.2 be amended to move the completion of the Pet Waste Diversion in Parks Feasibility Report to 2024; and That Planning and Development Staff be directed to bring the feasibility report to the General Government Committee in April 2024.

That the Internal Action Plan, Modernizing Our City Sec. 1.2 be amended to move the completion of the Pet Waste Diversion in Parks Feasibility Report to 2024; That Planning and Development Staff be directed to bring the feasibility report to the General Government Committee in April 2024; and That the 2022-2026 Strategic Plan (Action 26) including the framework and action plan (ATT-1) be approved as amended.

That the Motion be amended to read as follows: That Council approves the re-creation of the Anti-Black Racism Task Force as it was, with the addition of an Anti-Racism Task Force for the 2022-2026 Council Term.

That Council approves Option 1: Rescope and Renew, as outlined in this report.

That Council award the contract for the 3D Ajax Letters Signature Sign to FASTSIGNS of Durham – Ajax/Whitby, in the estimated amount of $232,721.43 (inclusive of all taxes); and That Council approve funding of $80,530.16 to be allocated to Capital Account No. 1039811 from Capital Contingency Reserve.

That the motion be amended to approve Ward Constituent Newsletter Option C delivery.

That Council approve Ward Constituent Newsletter C delivery option.

That the Regional Councillors’ Reports of March 27, 2023 be received for information.

WHEREAS Ajax Council has implemented a number of changes to Town by-laws in recent years to improve compliance with temporary and election sign regulations, including making investments in a new proactive enforcement program, in an effort to address waste, sightline issues on roadways, and other nuisance issues; AND WHEREAS enforcement of these by-laws continues to require considerable time and effort from the Ajax By-law Services division; AND WHEREAS Election Sign Deposit Programs are commonplace amongst Ontario municipalities as a means of improving compliance with Election Sign By-laws and recovering some of the cost of enforcement. NOW THEREFORE BE IT RESOLVED THAT: 1. That staff be directed to bring forward a by-law to amend the Town’s Temporary Sign By-law and Election Sign By-law, no later than May 2023, to: Town of Ajax Council Meeting – March 27, 2023 • Prohibit the use of mobile advertising devices that include the use of amplified voice or music and/or digital or animated lights, posters or images; and, • Remove any option for an individual to pay a recovery fee to the Town for the return of an impounded sign. 2. That staff investigate options for an “Election Sign Deposit” program that would require election candidates to pay the Town a deposit that can be drawn upon by the Town for the removal of all illegally placed election signs in the Town, and provide a report on same to General Government Committee by the end of 2023.

WHEREAS to meet the needs of the community, the Town must invest in the purchase of vehicles and heavy equipment necessary for municipal operations; AND WHEREAS the Town may purchase vehicles or heavy equipment using funds from discretionary reserves, or through some form of financing; AND WHEREAS through the issuance of debentures, a type of long-term business debt, the impact of a major purchase can be spread out and lessen the immediate impacts to Town reserves; AND WHEREAS the Town has a policy in place which dictates that the maximum term for debt may not exceed the expected useful service life of an asset (the Tangible Capital Asset policy); AND WHEREAS reserves may be better leveraged for strategic investment over the life of the asset; NOW THEREFORE BE IT RESOLVED THAT: Staff be directed to report back to Council in June on the feasibility of purchasing vehicles and equipment over $100,000 through the issuance of debentures to ensure fulsome leveraging of Town reserves.

WHEREAS currently the most severe penalty that can be imposed on an elected official is suspension and loss of pay for 90 days, even in cases of workplace harassment or abuse; AND WHEREAS there is currently no process to remove an elected official from office, even in cases of confirmed workplace harassment or abuse; AND WHEREAS a fundamental, underlying principle of broadening diversity, equity and inclusion in politics rests on the assumption that the workplace is safe; AND WHEREAS Bill 5, the Stopping Harassment and Abuse by Local Leaders Act would require all elected officials to comply with the workplace violence and harassment policies of the municipality they represent, permit a municipality to direct the lntegrity Commissioner to apply to the court to vacate a member's seat for failing to comply with the municipality's workplace violence and harassment policies as well as restrict officials whose seat has Town of Ajax Council Meeting – March 27, 2023 been vacated from seeking re-election in any resulting by-election; AND WHEREAS at least 27 municipalities have formally endorsed and communicated public support for Bill 5, including Ottawa, Hamilton, London, Barrie, Orillia, and Richmond Hill; AND WHEREAS Bill 5 would both hold accountable and protect all municipal officials; NOW THEREFORE BE IT RESOLVED THAT: • Ajax Council express its support for Bill 5, Stopping Harassment and Abuse by Local Leaders Act; and • A copy of this motion be circulated to the Hon. Doug Ford

That the Rules of Procedure be suspended in order to introduce a motion without notice regarding the appointment of Marilyn Crawford to the Association of Municipalities of Ontario (AMO) Board of Directors.

WHEREAS Regional Councillor Marilyn Crawford has been selected for appointment to the Regional & Single Tier Caucus of the Association of Municipalities of Ontario (AMO) for the 2022-2024 term; AND WHEREAS AMO requires endorsement of the selection by the Council of the Town of Ajax. NOW THEREFORE BE IT RESOLVED THAT • Council endorse Regional Councillor Marilyn Crawford’s appointment to the Regional & Single Tier Caucus of the Association of Municipalities of Ontario (AMO) Board of Directors for the 2022-2024 term; and • Expenses associated with this appointment be funded through the Office of the CAO; and • The Clerk forward Council’s resolution expressing support to AMO by March 28, 2023.

That By-law number 08-2023 to 09-2023 be read a first, second and third time and passed.

That By-law number 09-2023 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on March 27, 2023, be read a first, second and third time and passed.

That the March 27, 2023 meeting of the Council of the Town of Ajax be adjourned (9:41 p.m.)