General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on Monday, May 12, 2025 be adopted. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That Council approve the following mid-term remuneration adjustments for Members of Council, ensuring alignment with compensation levels in comparable municipalities within the region, and reinforcing the value and demands of public service: • An increase of $14,622 to the Mayor’s annual salary and a $7,300 increase for each Council Member, effective January 1, 2025. • An increase of $1,058 to the Mayor’s annual travel allowance and a $575 increase for each Council Member, effective January 1, 2025. • Implementation of a $2,125 annual health care spending account for all members of Council, effective July 1, 2025. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Bower Opposed: Councillor Henry

That Section 13 of By-law 13-2025 be revised to reflect a commencement date of September 1, 2025. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower General Government Committee Monday, June 16, 2025 _________________________________________________________________________________________ Opposed: None

That the report on Indexing of Municipal Development Charges be received for information, and That Section 13 of By-law 13-2025 be revised to reflect a commencement date of September 1, 2025. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

1. That Council receive the attached listing of Capital Account closings as of April 30, 2025 for information. 2. That funding transfers to/from the Reserves/Reserve Funds from the April 30, 2025 Capital Account Closing, in accordance with the Financial Sustainability Plan, be approved as follows: Transfers Reserve / Reserve Fund Transfers to from Net Transfers Capital Contingency Reserve (11,056.75) 100,108.24 89,051.49 Building Maintenance Reserve (931,670.38) 220,810.06 (710,860.32) General Infrastructure Reserve (3,844.69) 128,733.71 124,889.02 Road Maintenance Reserve (568,867.79) 57,803.90 (511,063.89) Strategic Initiatives Reserve (51,210.28) - (51,210.28) Vehicle/Equipment (67,427.18) 170,377.52 102,950.34 Replacement Reserve Development Reserve (3,057.88) 2,297.59 (760.29) Stormwater Maintenance (348,456.56) 94,587.06 (253,869.50) Reserve General Government Committee Monday, June 16, 2025 _________________________________________________________________________________________ Canada Community Building - 23,863.93 23,863.93 (CCBF) Reserve Fund Parkland Reserve Fund - 24,989.15 24,989.15 Development Charges 2018 - 43,701.43 43,701.43 Reserve Fund Total Transfers (1,985,591.51) 867,272.59 (1,118,318.92) 3. That funding of $401,078.21 be uncommitted from the Reserves/Reserve Funds from the April 30, 2025 Capital Account Closing, as detailed in the Financial Implication section. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Coun

1. That Council award the Contract for Salt Supply to Windsor Salt Ltd., in the estimated amount of $1,982,065.20 (inclusive of taxes), for a period of three years. 2. That Council authorize Staff to renew the Contract for an additional two, 1-year periods, pending an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $1,376,746.80 (inclusive of all taxes). In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

1. That Council award the contract for Dowty Road Reconstruction & Hunt Street Resurfacing, to Mar-King Construction Ltd. in the amount of $3,932,289.45 (inclusive of all taxes). 2. That Council award the contract for Contract Administration, Inspection, and Geotechnical Services (Phase 2) ~ Dowty Road Reconstruction & Hunt Street Resurfacing, to R.V. Anderson Associates Limited in the amount of $451,033.85 (inclusive of all taxes). 3. That Council approve the funding of 2,892,834.54 to be funded from the Building Faster Fund Grant and uncommit the funding of $4,396,521.60 from CCBF Reserve Fund and $985,000.00 from Stormwater Maintenance Fund. 4. That Council return the funding of $631,948.35 to the Road Maintenance Fund. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That the motion be amended to include: 5. That report ‘PDS-2025-18: Update to Traffic By-law 45-2020, Schedules 1 & 2’ be

1. That Council approve the proposed update to Traffic By-law 45-2020, as identified in Attachment #1, to incorporate the following changes to Schedule 1 of the By-law: • No Stopping (Any time) on the east side of Coles Avenue between Magill Drive and Coe Drive; General Government Committee Monday, June 16, 2025 _________________________________________________________________________________________ • No Parking (Any Time) on the east and west sides of Hills Road 30m on both sides of the pedestrian walkway that connects Hills Road to the Southwood Park Public School; • No Parking (Any Time) on the south side of Rands Road between Agate Road and Windebanks Drive; and • No Parking (Any Time) on the east side of Trawley Crescent between Adams Drive and north property line of 11 Trawley Crescent. 2. That Council approve the proposed update to Traffic By-law 45-2020, as identified in Attachment #1, to incorporate the following changes to Schedule 2 of the By-law: • No Stopping (Monday through Friday, Except Holidays, 7:00am to 9:00am, 3:00pm to 5:00pm) on the east and west sides of Burcher Road between Bayly Street East and Wishbone Crescent/Admiral Road; • No Stopping (Monday through Friday, 8:00am to 4:00pm) on the west side of Coles Avenue between Magill Drive and Coe Drive; and • No Stopping (Monday through Friday, Except Holidays, 8:00am to 5:00pm) on the east side of Lambard Crescent (east leg), north side of Lambard Crescent (east-west section) and west side of Lambard Cre

General Government Committee Monday, June 16, 2025 _________________________________________________________________________________________ That the report entitled “Ajax Sustainable Neighbourhood Action Program (Ajax SNAP) – Program Update” be received for information. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That the 2008 – 2024 Art in Public Spaces Plan Final Report be received for information. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That the 2026 Municipal Election Candidate Debate Program policy be approved. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

1. That staff be directed to expand the current Administrative Monetary Penalties System (AMPS) to include Automated Speed Enforcement (ASE) offences (Phase III), with a target implementation start date of Q3 2025; 2. That staff be directed to bring forward any necessary by-laws, including an updated AMPS By-law, and relevant regulatory By-laws, to facilitate item 1 above; 3. That staff be directed and authorized to modify existing policies as required to ensure compliance with the ASE AMPS requirements within The Municipal Act, including, but not limited to: a. AMPS Conflict of Interest Policy b. AMPS Public Complaints Policy c. AMPS Prevention of Political Interference Policy d. AMPS Financial Management & Reporting Policy e. AMPS Financial Hardship Policy 4. That Council delegate authority to the Deputy CAO to negotiate, enter into, and execute any agreement or document required to implement or administer the ASE AMPS program within the Town of Ajax, including but not limited to agreements with an ASE Joint Processing Centre, ASE Camera Vendor, Ministry of Transportation and Ministry of Attorney General; and, 5. That Council delegate authority to the Director of Planning and Development Services or designate to: a. identify and approve future ASE camera installation locations within currently prescribed Community Safety Zones (CSZs), including adding or re-locating cameras b. approve the operational times and thresholds allocated to each camera And that such decisions be m

1. That PDS-2025-15: Street Naming By-law, Civic Addressing By-law and Commemorative Naming of Municipal Parks and Buildings Policy Update, be

That the time allotted for presentation ‘Community Sport Support Policy’ (Agenda item 6.2) be extended by five minutes. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None General Government Committee Monday, June 16, 2025 _________________________________________________________________________________________

That the motion be amended by adding the following: That Council approve the proposed Community Sport Support Policy and associated Community Sport Support Program, up to a limit of $10,000 annually; and That any application received that brings the total to over $10,000 annually, be brought to Council for approval. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That Council approve the proposed Community Sport Support Policy and associated Community Sport Support Program, up to a limit of $10,000 annually; and That any application received that brings the total to over $10,000 annually, be brought to Council for approval. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Councillor Bower Opposed: None

That the Monday, June 16, 2025 meeting of the General Government Committee be adjourned. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Councillor Henry, Councillor Bower Opposed: Regional Councillor Lee