General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on April 12, 2021 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on April 12, 2021 be adopted.

That items 4.4, 4.6, 4.8 and 4.9 of the consent agenda be adopted.

That the Council Expense Policy be approved.

1. That the report “2020 Federal Gas Tax Funding – Annual Report and 2021 Top-up Allocation” be received for information. 2. That the 2021 Gas Tax funding top-up be allocated to capital projects identified through the 2022 capital budget process.

1. That recommendation #2 be deleted; and 2. That recommendation #3 be amended to read as follows: That Staff be authorized to procure contract assistance for 6 months to assist with developing an RFP to investment firms to develop Investment Strategies and update the Town’s Investment Policy.

1. That the Annual Investment Report for the period January 1 to December 31, 2020 be received for information; and 2. That Staff be authorized to procure contract assistance for 6 months to assist with developing an RFP to investment firms to develop Investment Strategies and update the Town’s Investment Policy.

1. That Council receive the attached listing of Capital Account Closings as of December 31, 2020 for information. 2. That funding transfers to/from the Reserves / Reserve Funds from the December 31, 2020 Capital Account Closings, in accordance with the Financial Sustainability Plan, be approved as follows: Reserve / Reserve Fund Transfers Transfers from Net Amounts to Capital Contingency Reserve ($17,956.59) $351,932.94 $333,976.35 General Government Committee May 10, 2021 _________________________________________________________________________________________ Building Maintenance Reserve ($269,016.59) $31,818.04 ($237,198.55) Storm Water Reserve ($51,852.13) ($51,852.13) General Infrastructure Reserve ($148,485.94) $6,681.47 ($141,804.47) Federal Gas Tax Reserve $10,835.96 $10,835.96 2018 DC Reserve Fund $28,527.98 $28,527.98 Strategic Initiatives Reserve ($194,322.34) ($194,322.34) Vehicle/Equipment ($63,799.07) $23,057.71 ($40,741.36) Replacement Reserve Development Reserve ($16,609.23) $40,600.94 $23,991.71 Total Transfers ($762,041.89) $493,455.04 ($268,586.85)

1. That the report on the 2020 Operating Results be received for information. 2. That Council approve the following 2020 Year End Allocations to Reserves, as recommended by the Director of Finance in accordance with the Financial Sustainability Plan: Reserve Allocation Stabilization Reserve $ 1,386,506.38 Capital Contingency Reserve $ 1,838,844.58 Stormwater Management Reserve $ 300,000.00

That the 2020 Accessibility Plan Status Update (ATT-1) be received for information.

General Government Committee May 10, 2021 _________________________________________________________________________________________ 1. That Council approve the change in scope to the capital account 1014411 - Automated Speed Enforcement, allowing the available budget to be utilized for the procurement of 12 Radar Message Boards for the deployment in the Town’s Community Safety Zones as part of site preparation work associated with the Town’s future Automated Speed Enforcement Program. 2. That Council award the contract for the procurement of 12 radar message boards to Signalizations Kalitec in the amount of $33,967.90 (inclusive of all taxes).

That Council approve the 2021 Downtown Ajax Business Improvement Area (BIA) annual budget in the amount of $27,430.00.

That Council approve the 2021 Pickering Village Business Improvement Area (BIA) annual budget in the amount of $50,000.00.

1. That Council approve the proposed implementation plan and corresponding actions to achieve a Town of Ajax Textile Diversion Program; and 2. That Council endorse a Council Charter on Textile Waste Reduction to showcase leadership as part of a community outreach strategy.

That the Committee convene to a Closed Session pursuant to Section 239 (2) (c) (d) and (e) of the Municipal Act, 2001, as amended, to discuss a matter pertaining to labour relations or employee negotiations, a proposed or pending acquisition or disposition of land by the municipality or local board, and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

1. That staff be directed to undertake a Detailed Feasibility Study to confirm the preferred routing option for the Hunt Street extension, to be funded from the capital contingency reserve to an upset limit of $100,000; General Government Committee May 10, 2021 _________________________________________________________________________________________ 2. That as part of the Feasibility Study, staff review the proposed timing of the Hunt Street Detail Design capital project, currently forecasted in 2024 in the Town’s Long Range Capital Forecast; and 3. That staff report back to Council or the appropriate Standing Committee with an update on the progress of the Feasibility Study prior to 2022 budget deliberation.

That the May 10, 2021 meeting of the General Government Committee be adjourned.