Council

That the minutes of the Regular Meeting of Council held on May 21, 2024 be adopted.

1. That the updated Corporate Asset Management Plan (ATT-1) as required by Ontario Regulation 588/17, Asset Management Planning for Municipal Infrastructure, be approved; 2. That Staff continue to undertake asset management initiatives to remain in compliance with Ontario Regulation 588/17 and the Canada Community-Building Fund (CCFB); and 3. That Staff report back to Council in June 2025 with an update to the Corporate Asset Management Plan.

That the balance of the report (Items 6.1, 6.3, 6.4, 6.7, 6.8, 6.9, 6.10 and 6.11) dated June 24, 2024 containing Items of Correspondence be received for information.

That Item 6.2 (“The Regional Municipality of Durham – York Region Sewage Works Project Progress Update”) of the Correspondence Report be received for information.

Town of Ajax Council Meeting – June 24, 2024 That Item 6.5 (“Municipality of Clarington – Proposal to Increase Durham York Energy Throughput to 160,000 Tonnes Per Year”) and Item 6.6 (“Municipality of Clarington – AMESA Monitoring and Reporting”) of the Correspondence Report be endorsed.

1. That the recommendation associated with Item 5.7 of the General Government Committee report, dated June 17, 2024, be amended to strike Clause #2 and replace with the following: 2. That staff be authorized to undertake all actions necessary to design, supply and install solar lighting in the identified locations, in an amount not to exceed $90,000 to be funded from the Capital Contingency Reserve; and, 3. That the works be completed as soon as possible, but in any event no later than December 31, 2024.

That the General Government Committee Report dated June 17, 2024 be adopted, as amended.

That the Summary of Advisory Committee Activities Report dated June 24, 2024, as attached to the meeting agenda be received for information, and that the recommendations contained therein be

That the 2022–2026 Strategic Plan (Action26) Update be received for information.

1. That the report “Municipal Funding Agreement on the Canada Community-Building Fund” be received for information. 2. That By-Law XX-2024 authorizing the Town of Ajax to enter into the Municipal Funding Agreement with the Association of Municipalities of Ontario be approved.

1. That the updated Corporate Asset Management Policy (ATT-1) as required by Ontario Regulation 588/17, Asset Management Planning for Municipal Infrastructure, be approved; 2. That Staff continue to undertake asset management initiatives to remain in compliance with Ontario Regulation 588/17 and the Canada Community-Building Fund (CCFB). 3. That Staff report back to Council in June 2025 with an update to the Corporate Asset Management Plan.

That the Regional Councillors’ Reports of June 24, 2024 be received for information.

WHEREAS the Corporation of the Town of Ajax adopted the following Diversity and Inclusion Statement in 2022: “At the Town, diversity is our strength. We have the fastest growing diverse population and value the many contributions of our community. We are committed to respect, inclusion, diversity, equity and have zero tolerance for all acts of discrimination and hate. We strive to continually lead with these values and beliefs that enable our community to develop their potential, bring their full self to work and engage in a place of understanding, learning and inclusivity”; AND WHEREAS on June 6, 2024, the opposition announced in the Ontario Legislature their intention to reintroduce the anti-hate bill dubbed the Our London Family Health Act, which dropped from the order paper when the 2022 provincial election was called; AND WHEREAS on September 27, 2023, the Region of Waterloo adopted amendments to their Code of Use By-Law to prohibit harassing/discriminatory behaviour on Regional premises; AND WHEREAS Ajax Council adopted the Public Conduct Policy on December 20, 2019, to help ensure all Town facilities remain safe, respectful, and harassment-free environments for all users to enjoy; AND WHEREAS in recognition of a rising number of acts of hate and to foster a sense of safety and belonging, it is appropriate to strengthen Town policies to make very clear that hate has no place here; NOW THEREFORE BE IT RESOLVED THAT: 1. The redline changes to the Public Conduct Policy, as

WHEREAS the Battle of the River Plate, which took place on December 13, 1939, is considered the first significant naval victory of World War II; AND WHEREAS during the war, the area now known as the Town of Ajax was home to Defence Industries Limited, the largest shell filling plant in the British Commonwealth; AND WHEREAS when the Town of Ajax was incorporated in 1955, it was named in honour of a Royal Navy Ship which played an important role in the Battle of the River Plate, the HMS Ajax; AND WHEREAS maintaining a meaningful relationship with the HMS Ajax & River Plate Veterans Association (“Veterans Association”), which was established in the 1960’s, helps the Town to keep a strong connection with our past; AND WHEREAS the Veterans Association has invited a delegation from Ajax to their 2024 Annual Reunion in Plymouth, England from October 11 to 12, 2024, to commemorate the 85th anniversary of the Battle of the River Plate; Town of Ajax Council Meeting – June 24, 2024 AND WHEREAS Mayor Shaun Collier will attend the Annual Reunion and further attendance from Ajax representatives is appropriate to continue the strong ties with the Veterans Association; AND WHEREAS Regional Councillor Crawford has expressed interest in attending the Annual Reunion; NOW THEREFORE BE IT RESOLVED THAT: 1. Council authorize Regional Councillor Marilyn Crawford to attend the AGM as a representative of the Town of Ajax; and 2. Expenses associated with travel and participation in the event be funded

That the motion be amended by removing ‘if deemed required’ from recommendation no. 2. Town of Ajax Council Meeting – June 24, 2024 MOTION

WHEREAS on February 20, 2024, Council received report PSA 2024-04 “Underutilized Town Facilities – Update” which identified four underutilized Town-owned properties, including Hartrick House and the Sundial Sales Pavilion; AND WHEREAS the report identified that both Hartrick House and Sundial Sales Pavilion are operating at a significant annual loss; AND WHEREAS both facilities require considerable investment for rehabilitation and repairs; AND WHEREAS Hartrick House is zoned Agricultural (A) Zone with an appraised value of $2.2 million - $3.4 million; AND WHEREAS Sundial Sales Pavilion is zoned Open Space (OS) Zone with an appraised value of $1.5 million - $2.6 million; AND WHEREAS Town staff have work instruction for the sale and other disposition of Town-owned lands; NOW THEREFORE BE IT RESOLVED THAT: 1. Corporate Services staff be given the authority to: a. market the sale of Hartrick House and Sundial Sales Pavilion in as-is condition and with the current zoning and permitted uses; and b. negotiate zoning change requests to consider other appropriate uses in keeping with the character of the existing neighbourhoods; 2. Authority be delegated to the Deputy CAO to retain a realtor if deemed required; and 3. An agreement of purchase and sale or progress update be brought to Council or the appropriate committee by the end of 2024.

That By-law number 39-2024 be read a first, second and third time and passed.

That By-law number 40-2024 be read a first, second and third time and passed.

That By-law number 41-2024 be read a first, second and third time and passed.

That By-law 43-2024 be read a first, second and third time and passed.

That By-law 44-2024 be amended to add an amendment to Schedule 16 (Stop Signs) to implement temporary stop signs between June 24, 2024 and September 30, 2024 at: 1. Ashbury Boulevard at Hoile Drive – Compulsory Stop Facing Traffic: Ashbury Boulevard, Eastbound and Westbound; 2. Ashbury Boulevard at Trail Crossing (40 m east of Hoile Drive) – Compulsory Stop Facing Traffic: Ashbury Boulevard, Eastbound and Westbound.

That By-law number 44-2024, as amended be read a first, second and third time and passed.

That Council convene to a closed session pursuant to section 239 (2) (f) of the Municipal Act, 2001, as amended, to discuss advice that is subject to solicitor-client privilege, including communications for that purpose. MOTION

Town of Ajax Council Meeting – June 24, 2024 That By-law number 45-2024 be read a first, second and third time and passed.

That By-law number 46-2024 be read a first, second and third time and passed.

That By-law number 37-2024 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on June 24, 2024, be read a first, second and third time and passed.

That the June 24, 2024 meeting of the Council of the Town of Ajax be adjourned (5:48 p.m.)