General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on September 12, 2022 be adopted.

That items 4.3, 4.4, 4.5, 4.6, 4.8, 4.11 and 4.12 of the consent agenda be adopted.

That Council receive this report for information.

That the Report on the 2022 Operating Budget Forecast and COVID-related Financial Impact be received for information.

1. That Council receive the attached listing of Capital Account closings as of September 30, 2022 for information. 2. That funding transfers to/from the Reserves/Reserve Funds from the September 30, 2022 Capital Account Closings, in accordance with the Financial Sustainability Plan, and changes in project funding sources as described in this report, be approved as follows: Reserve / Reserve Fund Transfers to Transfers Net Transfers from Capital Contingency Reserve - $10,623.35 $10,623.35 Building Maintenance Reserve ($1,682.81) $177,375.45 $175,692.64 General Infrastructure Reserve ($23,142.21) $14,409.15 ($8,733.06) Canada Community-Building Fund - $37,157.39 $37,157.39 Strategic Initiatives Reserve - $35,693.12 $35,693.12 General Government Committee December 12, 2022 _________________________________________________________________________________________ Roads Maintenance Reserve ($20,658.40) - ($20,658.40) Vehicle/Equipment Replacement ($76,812.18) $36,456.93 ($40,355.25) Reserve Total Transfers ($122,295.60) $311,715.39 $189,419.79

1. That the Asset Retirement Obligation report be received for information 2. That the policy on Asset Retirement Obligation (ARO) be approved.

1. That the report on the contract award to City View Specialty Vehicles in the amount of $1,463,276.55 (inclusive of all taxes) for the supply and delivery of a Pumper/Rescue Fire Truck be received for information. 2. That Council approve funding of $270,725.86 to be allocated to Capital No. 1023211 from Vehicle/Equipment Replacement Reserve.

1. That the following Advisory Committees, be re-established for the 2022-2026 term: • Accessibility Advisory Committee • Heritage Advisory Committee 2. That the following quasi-judicial bodies, be re-established for the 2022-2026 term: • Committee of Adjustment • Property Standards Appeals Committee / Animal Services Appeals Committee 3. That the updated Committee & Board Policy 047 (ATT-2) be approved; 4. That the Terms of Reference for the committees and boards (ATT-3-6) named above be approved; 5. That the 2023 Committee Meeting Schedule (ATT-7) be approved; and 6. That staff undertake the recruitment actions necessary to give effect to these recommendations.

1. That Council approve the following appointments: Name Board/Committee Term of Appointment Nancy Henry Ajax Accessibility Advisory Committee 2023-2024 Rob Tyler Morin Ajax Accessibility Advisory Committee 2025-2026 Rob Tyler Morin Ajax Heritage Advisory Committee 2023-2024 Nancy Henry Ajax Heritage Advisory Committee 2025-2026 Lisa Bower Temporary Alternate to Durham Regional 2022-2026 Council Term Council Sterling Lee Ajax Public Library Board 2022-2026 Council Term Deborah Ajax Public Library Board 2022-2026 Council Term McDougall Douglas Miller Ajax Public Library Board 2022-2026 Council Term Eesha Chaudhry Ajax Public Library Board 2022-2026 Council Term Piyali Correya Ajax Public Library Board 2022-2026 Council Term Rebecca Hayes Ajax Public Library Board 2022-2026 Council Term Sandy Taylor Ajax Public Library Board 2022-2026 Council Term Sepelene Ajax Public Library Board 2022-2026 Council Term Deonarine Voytek Bialowski Ajax Public Library Board 2022-2026 Council Term 2. That Council approve the following nominations: Name Board/Committee Term of Appointment Joanne Dies Toronto and Region Conservation Authority 2022-2026 Council Term Marilyn Crawford Central Lake Ontario Conservation Authority 2022-2026 Council Term Marilyn Crawford Ajax Municipal Housing Corporation 2022-2026 Council (Mayor’s Designate) Term * Rob Tyler Morin Ajax Municipal Housing Corporation (Council 2022-2026 Council Representative) Term* Lisa Bower PARA Marine Search and Rescue 2022-2026 Council

1. That the list of appointments be amended such that Nancy Henry’s term of appointment to the Accessibility Advisory Committee (AAC) and Rob Tyler Morin’s appointment to the Heritage Advisory Committee (HAC) be for the full term of Council (ending 2026); and 2. That staff be directed to amend the Terms of Reference for the AAC and HAC to remove the requirement that the Council appointee shall rotate mid-term, in order to enable the above appointment. (MOTION

That Councillor Henry’s motion regarding term length for the advisory committee appointments be

1. That this report be received for information.

1. That the report on the emergency contract awards to: Rockwood Tree Service - $501,825.92 Darlington Tree Service - $43,705.55 AJ Forestry Inc- $14,108.93 for a total amount of $559,640.40 (inclusive of taxes) for the May 21, 2022 - Emergency Storm Clean up Forestry be received for information. General Government Committee December 12, 2022 _________________________________________________________________________________________ 2. That Council approve funding of $503,973.51 to be allocated to Capital Account No. 1039111 from the Capital Contingency Reserve.

1. That the report on the contract award to MDK Electric Ltd., in the amount of $69,894.74 (inclusive of all taxes) for Outdoor Light Maintenance, for a period of one year, be received for information. 2. That Staff be authorized to renew the contract for an additional six one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $449,722.55 (inclusive of all taxes).

1. That the report on the contract award to Suncor Energy Products Partnership, in the estimated amount of $1,532,637.98 (inclusive of all taxes) for Gas and Diesel Fuel for a period of two (2) years, be received for information. 2. That Council authorize staff to renew the contract for an additional three (3), one (1) year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $2,298,956.97 (inclusive of all taxes).

1. That Council provide pre-budget approval in the amount of $3,001,100 for the 2023 CCBF Road Resurfacing capital project (LC030000-CCBF), funded from Federal Gas Tax Reserve Fund. 2. That Council provide pre-budget approval in the amount of $650,000 for the brine truck with plow and wing attachments (23090322) funded from: Development Reserve $32,500 Development Charges 2018 $617,500 $650,000 General Government Committee December 12, 2022 _________________________________________________________________________________________ 3. That Council provide pre-budget approval in the amount of $15,000 for the snowblower attachment (23002901) from Development Reserve Fund. 4. That Council provide pre-budget approval in the amount of $400,000 for the multi-use heavy tractor with attachments (23003001) from Development Reserve Fund.

That the report on the contract award to Toronto and Region Conservation Authority (TRCA), in the amount of $109,971.60 (inclusive of all taxes) for Carruthers Creek Trail (Kerrison Dr to Kingston Rd E) reconstruction, be received for information; and 1. That Council approve funding of $108,936.11 to be allocated to Capital Account No. 1025611 from Capital Contingency Reserve.

That Town of Ajax Council approve the resolution included as ATT-1 to this report in support of Index Energy Ajax Corporation’s application to the Independent Electricity System Operator under the Expedited Long-Term Request for Proposals to provide electricity to the grid.

1. That the Report entitled “Bill 23: More Homes Built Faster Act, 2022 – Town of Ajax Comments” be received for information. 2. That Council endorse staff’s comments, included as Attachment 1 to this report, that were submitted in response to ERO bulletin No. 019-6172 Proposed Planning Act and Development Charges Act Changes: Providing Greater Cost Certainty for Municipal Development-related Charges; 3. That Council endorse staff’s comments, included as Attachment 2 to this report, that were submitted in response to ERO bulletin No. 019-6163 – Proposed Planning Act and City of Toronto Act Changes (Schedules 9 and 1 of Bill 23 – the proposed More Homes Built Faster Act, 2022); Bulletin No. ERO 019-6173 - Proposed Amendments to O.Reg. 232/18: Inclusionary Zoning; Bulletin No. ERO bulletin No. 019-6197 – Proposed Changes to O.Reg. 299/19: Additional Residential Units; 4. That Council endorse staff’s comments, included as Attachment 3 to this report, that were submitted in response to ERO bulletin No. ERO 019-6141 – Legislative and regulatory proposals affecting conservation authorities to support the Housing Supply Action Plan 3.0; ERO Bulletin No. 019-2927 - Proposed Updates to the regulation of development for the protection of people and property from natural hazards in Ontario; and ERO Bulletin No. 019-6160 - Revisions to Ontario’s Wetland Evaluation System (OWES). 5. That Council endorse staff’s comments, included as Attachments 4 to this report, that were submitted in res

That the December 12, 2022 meeting of the General Government Committee be adjourned.