General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on November 10, 2025 be adopted. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

General Government Committee December 8, 2025 _________________________________________________________________________________________ That the Minutes of the Closed Session meeting of the General Government Committee held on November 10, 2025 be adopted. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That Council receive this report for information. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council approves a new unbudgeted capital project for eight Electric Vehicle Charging Stations. 2. That council approve the following funding to be allocated to the new capital project number: General Government Committee December 8, 2025 _________________________________________________________________________________________ Grant funding: $100,000.00 Municipal Accommodation Tax Reserve: $43,280.00 Total: $143,280.00 In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council award the Contract for Town Hall Renovation – Accommodation Phase 2 including lighting retrofit, to Rodas McKnight Constructors Inc. in the amount of $2,158,300.00 (inclusive of all taxes). 2. That Council award the contract for Contract Administration Town Hall Accommodation Phase 2, to Barry Bryan Associates (BBA) in the amount of $27,120.00 (inclusive of all taxes). 3. That Council approve the transfer of $300,000.00 from Capital Account No. 24020002 Fire Station 1 (HQ) Modernization to the Building Maintenance Reserve. 4. That Council approve funding of $300,000.00 from Building Maintenance Reserve be allocated to Capital Account No. 23002301 Town Hall Renovation – Accommodation Phase 2. 5. That Council approve funding of $83,443.20 to be allocated to Capital Account No. 23002301 - Accommodation Strategy Phase II, from Accessibility Funds collected (CS-2025-17). In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Council award the Contract for Security Upgrades – Video Surveillance Systems (Phase 1 & 2), to Metrobit Inc. in the amount of $987,767.72 (inclusive of all taxes). 2. That Council award the contract for Contract Administration Security Upgrades - Video Surveillance Systems (Phase 1 & 2), to HIDI Group Inc. in the amount of $30,724.70 (inclusive of all taxes). In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Counicllor Dies, Councillor Bower Opposed: None

That staff proceed with the application process for the 2026-2030 renewal of the Bicycle Friendly Community Awards Silver Designation. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That the motion be amended by adding the following: That staff be directed to place an updated Council Remuneration By-law on the December 8, 2025 Council agenda which reflects the conversion of the local Healthcare Spending Account (HCSA) to a Personal Wellness Account (PWA). In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Bower Opposed: Councillor Henry, Regional Councillor Dies, Councillor Bower

1. That the report entitled “Mayoral Direction 5-2025 – Healthcare Spending Account” be received for information. 2. That staff be directed to place an updated Council Remuneration By-law on the December 8, 2025 Council agenda which reflects the conversion of the local Healthcare Spending Account (HCSA) to a Personal Wellness Account (PWA). In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee Opposed: Councillor Henry, Regional Councillor Dies, Councillor Bower

That the Rules of Procedure be suspended in order to receive an unscheduled presentation from the Durham Regional Police Service Board. General Government Committee December 8, 2025 _________________________________________________________________________________________ In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That Council endorse the creation of a Business Registration Program. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

1. That Public & Strategic Affairs staff be directed to engage with non-profit and faith- based organizations that own property in Ajax to determine interest in expanding land uses to include housing and other community amenities; and 2. That any meaningful partnerships continue to be pursued for opportunities to increase housing supply in Ajax. In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That Council approve the following appointments to the Property Standards/Animal Services Appeals Committee, with membership to be in effect until February 28, 2027, or until their successors are appointed: • Monifa Brooks In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None

That the December 8, 2025 meeting of the General Government Committee be adjourned. General Government Committee December 8, 2025 _________________________________________________________________________________________ In Favour: Mayor Collier, Regional Councillor Crawford, Councillor Tyler Morin, Regional Councillor Lee, Councillor Henry, Regional Councillor Dies, Councillor Bower Opposed: None