General Government Committee

That the Minutes of the regular meeting of the General Government Committee held January 13, 2025, be adopted.

That the Minutes of the closed meeting of the General Government Committee held January 13, 2025, be adopted.

1. That Council receive the attached listing of Capital Account closings as of October 31, 2024 for information. 2. That funding transfers to/from the Reserves/Reserve Funds from the October 31, 2024 Capital Account Closings, in accordance with the Financial Sustainability Plan, be approved as follows: Reserve / Reserve Fund Transfers to Transfers from Net Transfers Capital Contingency Reserve (222,724.91) 42,202.38 (180,522.53) Building Maintenance Reserve - 9,999.91 9,999.91 General Infrastructure Reserve (5,839.19) 16,044.04 10,204.85 Strategic Initiatives Reserve (20,000.00) 18,134.01 (1,865.99) Vehicle/Equipment (262,178.56) - (262,178.56) Replacement Reserve Development Reserve (1,219.68) 649.67 (570.01) Insurance Reserve (13,059.50) - (13,059.50) Canada Community Building 31,532.56 31,532.56 (CCBF) Reserve Fund - Development Charges 2018 - 12,337.63 12,337.63 Reserve Fund Library Capital Reserve - 74,685.88 74,685.88 Total Transfers (525,021.84) 205,586.08 (319,435.76)

General Government Committee February 10, 2025 ____________________________________________________________________ 1. That the Pilot program for Surety Bonds be discontinued due to the enactment of O. Reg. 461/24 in December 2024 which requires municipalities to accept them as a securities option for development applications; and 2. That the details pertaining to the pilot program that ran from January 1, 2022 to December 15, 2024 contained in this report be received for information.

That the Mayor and Clerk be authorized to renew the Ajax Tennis Club Agreement for an additional 5 years commencing on May 1, 2025 and ending on September 30, 2029.

1. That Council award the contract for Phase II of the Harwood Avenue Multi-Use Trail to IPAC Paving Limited, in the amount of 1,013,142.97 (inclusive of all taxes). 2. That Council award the contract to Envision Consultants Limited in the amount of $21,754.76 (inclusive of all taxes) for Geotechnical Consulting Services. 3. That Council award the contract to R.V. Anderson Limited in the amount of $16,950 (Inclusive of all taxes) for engineering services during construction 4. That Council award the contract to the Region of Durham in the amount of $13,000 (inclusive of all taxes) for the detail design, supply and installation of new Bicycle Signal Heads at Falby Court 5. That Council allocate additional funding of $533,798.61 from the following funding sources: 23090313 - Harwood Avenue MUP – Bayly Street to Falby Court Development Charges Reserve Fund - $142,839.34 Development Reserve - $11,581.57 23004601 - Harwood MUP – Falby to McRae Development Reserve - $379,377.70

That Council approve funding in the amount of $1,011,977.80 to be allocated to Capital Account No. 1038911.5820 from the Building Maintenance Reserve.

That the report on the Town of Ajax Committee of Adjustment summary for 2024 be received for information.

That the Integrity Commissioner Annual Report be received for information.

General Government Committee February 10, 2025 ____________________________________________________________________ 1. That Council approve the conceptual design for the Ajax Community Centre Community Park as detailed on Appendix ‘1’ to ‘3’. 2. That Staff be authorized to proceed with Detailed Design, Construction Documentation and Tender Preparation.

That Committee convene to a Closed Session pursuant to Sections 239 (2) (e), (i) and (j) of the Municipal Act, 2001, as amended, to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

That all directions approved during the Closed Session be ratified.

That the February 10, 2025 meeting of the General Government Committee be adjourned.