General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on November 15, 2021 be adopted.

That the Minutes of the special meeting of the General Government Committee held on November 23, 2021 be adopted.

That the Minutes of the 2022 Capital Budget & 2023-2031 Lang Range Capital Forecast Meeting of the General Government Committee held on November 29, 2021 be adopted.

That items 4.3, 4.8 and 4.9 of the consent agenda be adopted.

1. That Council receive and endorse the Memorandum of Understanding between the Town of Ajax and the Library; and 2. That Council authorize the Chief Administrative Officer to execute the MOU.

That clause 2 be amended to read as follows: 2. That a new Public Health reserve be established to transfer funds not utilized under the Safe Restart Grant and COVID Recovery Funding received in 2021.

1. That the Report on the 2021 Operating Budget Forecast and COVID-related Financial Impact be received for information; and 2. That a new Public Health reserve be established to transfer funds not utilized under the Safe Restart Grant and COVID Recovery Funding received in 2021.

That the 2021 Town of Ajax Accessibility Compliance Report (ATT-1) be approved for submission to the Ministry for Seniors and Accessibility.

That the report entitled “AMHC Update” be received for information.

General Government Committee December 13, 2021 _________________________________________________________________________________________ That the report entitled “Animal Sheltering Service Proposals” be received for information.

1. That Council award the contract for a Managed Security Service Provider (MSSP) to CDW, for the estimated amount of $201,140.00 (inclusive of all taxes), for a period of one year. 2. That Council authorize Staff to renew the contract for an additional two, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $402,280.00 (inclusive of all taxes). 3. That Council provide pre-budget approval in the amount of $144,000 to be included in the 2022 Technology and Innovation operating budget.

1. That Council award the contract for Rossland Road Reconstruction from Church Street to Westney Road to Grascan Construction Limited in the amount of $10,090,900.00 (inclusive of all taxes). 2. That Council approve the following funding, to be allocated to Capital Account No. 1018611: Development Charges Reserve Fund $2,543,485.89 Development Reserve $ 510,748.07 General Government Committee December 13, 2021 _________________________________________________________________________________________ Total $3,054,233.96 3. That Council award the contract for the Contract Administration and Material Testing to R.V. Anderson in the amount of $764,675.67 (inclusive of all taxes) for Rossland Road Reconstruction from Church Street to Westney Road. 4. That the Mayor and Clerk be authorized to execute the Agreement to Professional Consulting Services, between the Town of Ajax and R.V. Anderson Associates Limited for contract administration and inspection services for Rossland Road Reconstruction from Church Street to Westney Road.

1. That Staff award the contract for Block Pruning Service, to Ontario Line Clearing & Tree Experts Inc. in the estimated amount of $167,637.76 (inclusive of all taxes), for a period of one year. 2. That Staff be authorized to renew the contract for an additional two, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $350,513.80 (inclusive of all taxes).

That Staff award the contract for Accessible Pedestrian Signal installation, to the Regional Municipality of Durham in the amount of $281,983.65 (tax exempt).

That the Draft Recreation and Parks Master Plan, prepared by Monteith Brown Planning Consultants, dated November 2021 be received for information.

1. That staff be authorized to undertake amendments to the Downtown and Pickering Village Community Improvement Plans to realign them with the Town’s strategic objectives, following the process prescribed under Section 28(5) of the Planning Act, including the prescribed consultation process; 2. That program suspensions under the Downtown and Pickering Village Community Improvement Plans be introduced or extended until July 1, 2023 (or to the date of implementation for any amended Community Improvement Plan, whichever is sooner) for the following programs: a. Downtown Community Improvement Plan i. Rehabilitation Grant Program [Extension]; ii. Planning and Development Fees Grant Program [Extension]; iii. Development Charge Exemption/Grant Program [Extension]; iv. Reduced Parkland Dedication Requirements Program [New Suspension]; General Government Committee December 13, 2021 _________________________________________________________________________________________ b. Pickering Village Community Improvement Plan i. Development Tax Rebate Program [Extension]; ii. Planning and Development Fees Rebate Program [Extension]; iii. Development Charge Exemption/Reduction Program [Extension]; iv. Reduced Parkland Dedication Requirements Program [Extension]; 3. That staff be authorized to continue to set aside Planning and Development fees collected during program suspensions into a dedicated holding account, when received from applicants who have submitted a Community Improvement Plan appl

That the December 13, 2021 meeting of the General Government Committee be adjourned.