Council

That the following minutes of previous Council meetings be adopted: • Regular Meeting of October 18, 2021; • Closed Session Meeting of October 18, 2021; • Special Meeting of October 20, 2021; • Closed Session Meeting of October 20, 2021; • Special Meeting of October 25, 2021; and • Closed Session Meeting of October 25, 2021

That the balance of the report (Items 6.1, 6.2, 6.3, 6.4, 6.6, 6.7, 6.9, 6.10, 6.11, 6.13 and 6.14) dated November 22, 2021 containing Items of Correspondence be received for information.

That Item 6.5 (Town of Whitby - Provincial Funding for Municipal By-law Enforcement Costs related to Proof of Vaccination Policy) of the Correspondence Report be endorsed.

That Items 6.8 (“City of Oshawa – Request that the Province Implement Legislation Related to Excessive Vehicle Noise”) and 6.12 (“Ontario Good Roads Association – Modified Exhausts and Noisemakers”) of the Correspondence Report be endorsed.

That Item 6.15 (“CUPE Ontario – Concerns with OMERS’ Investment Performance”) of the Correspondence Report be received for information.

That Item 6.16 (“Clarington Cycling Club – Removal of Bike Lanes on Harwood Avenue”) of the Correspondence Report be received for information and that the Mayor write a letter of response to the Clarington Cycling Club.

That the Community Affairs & Planning Committee Report dated November 8, 2021 be adopted.

That the General Government Committee Report dated November 15, 2021, be adopted.

That the Summary of Advisory Committee Activities Report dated November 22, 2021, as attached to the meeting agenda be received for information, and that the recommendations contained therein be

That the Library Services 2021 Fall Update be received for information.

1. That Staff be directed to proceed with investing with the ONE Investment program option; Town of Ajax Council Meeting – November 22, 2021 2. That Council authorize the Director of Finance/Treasurer or designate(s) to complete all documentation necessary to join the ONE Investment Program; 3. That the proposed amendments to the current Investment Policy, as outlined in ATT-2, be approved; 4. That the draft By-Law included as ATT-4 to this report be adopted at a meeting of Council.

1. That Council receive this report for information; and 2. That the Manager of Purchasing collaborate with the Manager of Economic Development to develop and implement a comprehensive local supplier education program.

That the Regional Councillors’ Reports of November 22, 2021 be received for information.

WHEREAS Canada Post is responsible for approximately 1,000 neighborhood community mailboxes (CMBs) and 30 ‘super’ CMBs in Ajax. AND WHEREAS there have been increased complaints of litter in the vicinity of ‘super’ CMBs; AND WHEREAS unwanted advertising (squeezed between mailboxes, jammed into outgoing mail slots and carelessly discarded around mailboxes) increases when a large number of community mailboxes are grouped together as in the case of the ‘super’ sites; AND WHEREAS Canada Post only maintains the sites of CMBs (including picking up litter) on a complaint or as-needed basis, and have indicated that they will not provide recycling containers at the mailboxes, opting instead to encourage residents to bring unwanted mail home; AND WHEREAS a number of municipalities (including Markham and Richmond Hill) have incurred the expense of providing recycling pick-up services at CMBs to reduce the litter created by unwanted flyers, etc.; NOW THEREFORE BE IT RESOLVED THAT: 1. Operations & Environmental Services staff be directed to: a. design a pilot recycling program for the ‘super’ community mailboxes in Ajax; b. report to General Government Committee in January 2022 with program details (service levels, resources, etc.) and other associated costs for consideration as part of the 2022 operating budget; and c. discuss the potential of the Region of Durham piloting the pickup of the recyclables as part of their weekly residential collection schedule. 2. The Mayor send a letter to

WHEREAS since 2017, Council of the Town of Ajax has begun its Council meetings with an acknowledgement of traditional treaty lands; AND WHEREAS a land acknowledgement is an act of reconciliation to recognize the traditional territory of Indigenous peoples, and has been adopted as a practice to begin public meetings and events in civic and community spaces across Canada; AND WHEREAS Council also holds regular General Government Committee (GGC) and Community Affairs and Planning Committee (CAP) meetings on a monthly basis; AND WHEREAS Council deems it appropriate to acknowledge traditional treaty lands at its GGC and CAP meetings; NOW THEREFORE BE IT RESOLVED THAT staff be directed to bring forward amendments to Council’s procedure by-law at a future meeting of Council to provide for the acknowledgement of traditional treaty lands at all future General Government Committee and Community Affairs and Planning Committee meetings.

WHEREAS the Town’s existing Fireworks By-law was last reviewed and updated in 2005; Town of Ajax Council Meeting – November 22, 2021 AND WHEREAS the existing Fireworks By-law limits the permitted sale and discharge of consumer fireworks to a small number of statutory holidays; AND WHEREAS Council deems it necessary for the Town to conduct a review of the Fireworks By-law through a diversity and inclusion lens; NOW THEREFORE BE IT RESOLVED: 1. THAT Fire Department staff and the Town’s Diversity & Inclusion Coordinator be directed to undertake a comprehensive review and update of the Town’s Fireworks By-law, and report back to Council or the appropriate standing committee no later than May 2022; and 2. THAT such review shall include, but not be limited to, the following: a. Consideration of whether the list of holidays on which consumer fireworks may be sold under a permit, or discharge, should be expanded; b. Consultation with the By-law Services division and the Diversity & Inclusion Coordinator; c. Examination of best practices and comparable by-laws among Durham Region and other GTA municipalities; and d. A public consultation element to obtain public input on proposed changes to the By-law.

That By-law numbers 70-2021 to 77-2021 be read a first, second and third time and passed.

That By-law number 78-2021 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its meeting held on November 22, 2021 be read a first, second and third time and passed.

That the November 22, 2021 meeting of the Council of the Town of Ajax be adjourned (10:56 p.m.)