General Government Committee

That the Minutes of the regular meeting of the General Government Committee held November 20, 2023 be adopted.

That Council authorize the Mayor and Clerk or their designates to execute the attached Memorandum of Understanding (MOU) between the Town and the Toronto and Region Conservation Authority.

That the report entitled “Corporate Workforce Census” be received for information.

That Staff renew the current contract for medical, dental, life insurance and long-term disability benefits with the current provider to Sun Life Financial in the estimated amount of 5,212,913.84 (inclusive of taxes), for a period of one-year effective January 1, 2024.

That the Downtown Ajax and Pickering Village Business Support Framework be received for information.

That recommendation #1 be amended from 5 years to 3 years and recommendation #2 be amended by replacing "2029” with “2027”.

1. That the Surety Bond Pilot program be extended for an additional 3 years. 2. That staff be directed to report back to the General Government Committee by January 2027 regarding the success and/or challenges related to enabling the development community to submit surety bonds as a form of development security.

That the Report on the 2023 Operating Budget Forecast be received for information.

1. That the report titled “Residential Parking Permit Feasibility Study – Request for Information (RFI) Update” be received for information.

1. That Council delegate the authority for the granting of consents to the Town of Ajax Committee of Adjustment, and that the by-law delegating such authority, as provided in Attachment 1 to this report, be presented to Council at its meeting on December 11, 2023 for approval; and 2. That the proposed by-law to amend the Town of Ajax Fees and Charges By-law, as provided in Attachment 2 to this report, be presented to Council at its meeting on December 11, 2023 for approval.

1. That the regular start time for Council Meetings and Community Affairs and Planning Committee Meetings be moved to 1:00 p.m., effective February 1, 2024; and 2. That the Clerk be directed to bring forward amendments to the Council Procedure By- law and the approved 2024 meeting schedule, in January 2024, to reflect this change.

That the 2023-2026 Multi-year Accessibility Plan – Mission: Inclusion be endorsed.

That staff be directed to bring forward changes to the Town’s Election Sign By-law to include an “Election Sign Deposit Program” as outlined in this report by the end of the Q1 of 2024.

1. That the 2023 Customer Service Strategy (ATT-1) be endorsed by Council in principle; and 2. That any projects and initiatives identified therein for future years be considered as part of the annual budget process.

1. That the report titled “P&D – Development Application Review Teams Pilot” be received for information.

That the Consolidated Report on Core Services Reviews be received for information.

That Council convene to a Closed Session pursuant to Sections 239 (2) (b) and (d) of the Municipal Act, 2001, as amended, to discuss personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

That all directions approved during the Closed Session be ratified.

1. That the Mayor and the Clerk be authorized and directed to execute an agreement to outsource fire call taking and dispatch services to the City of Oshawa (ATT-1). 2. That the costs associated with the outsourcing be included in the 2024 operating budget, as described in the Financial Implications section. 3. That the CAO be authorized to take the necessary steps to terminate the dispatch agreement with Pickering by mutual agreement of the parties at the appropriate time. 4. That the Chief Administrative Officer be directed and authorized to, at his discretion, take any other necessary actions or enter into any other required agreements to give effect to the outsourcing of Fire Service Call Taking and Dispatch Services to the City of Oshawa.

That the December 11, 2023 meeting of the General Government Committee be adjourned.