General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on May 10, 2021 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on May 10, 2021 be adopted.

That the Minutes of the special meeting of the General Government Committee held on May 31, 2021 be adopted.

That items 4.2, 4.4, 4.5, 4.6, 4.9, 4.10, 4.11 and 4.12 of the consent agenda be adopted.

1. That recommendation #2 be amended to read as follows: 2. That Council approve Ward Constituency Newsletter B delivery option for the remaining 2021 newsletter, and that staff report back to Council following its delivery to determine whether to continue with option B for future newsletter delivery options.

1. That the Council Communications Tools & Support Policy - #143 update be approved, and 2. That Council approve Ward Constituency Newsletter B delivery option for the remaining 2021 newsletter, and that staff report back to Council following its delivery to determine whether to continue with option B for future newsletter delivery options.

That the Q2 2021 GR update to Council be received for information.

That this report be received for information.

That the report “2020 Development Charge Reserve Funds – Treasurer’s Annual Statement” be received for information.

That the report “2020 Cash in Lieu of Parkland and Cash in Lieu of Parking - Annual Statement” be received for information.

That the report on Indexing of Municipal Development Charges be received for information.

1. That the report on the Health and Dental Benefits - Administrative Services Only (ASO model) be received for information. 2. That Council approve the establishment of the Benefits Claim Reserve. 3. That the lump sum payment from Sun Life in the amount of $ 928,128.30 be directed to the new Benefits Claim Reserve.

That the report on the 2022 Budget & Forecast Timetable be received for information.

That the updated Policy 076 - Use of Corporate Resources for Election Purposes included as ATT-1 to this report be approved.

1. That Council award the contract for Admiral Road Reconstruction to Sanscon Construction Ltd. in the amount of $3,229,966.52 (inclusive of all taxes). 2. That Staff award the contract for Contract Administration ~ Admiral Road Reconstruction, to R.V. Anderson Associates Limited in the amount of $274,465.70 (inclusive of all taxes). 3. That Council approve the temporary closure of Admiral Road from Parry Road to Roosevelt Avenue from approximately July 2021 to November 2021 in accordance with the Road Occupancy / Road Closure By-Law #04-2021.

That Council approve the temporary closure of Fuller Road from Westney Road South to Clements Road West from approximately June 2021 to November 2021 in accordance with the Road Occupancy / Road Closure By-Law #04-2021.

1. That the works and services within the following Plans of Subdivision be assumed by the Town: a) (18T-98016) – Hampstock Phase 4 (Pond Block 188 only) Owner: Hampstock Dev. Inc. & Aurafields Dev. Ltd. Agreement Date: June 30, 2006 Registered Plan: 40M-2347 Refer to Appendix “A” b) (18T-89107) – Gates of Ajax Owner: Abell Dev. Inc. Agreement Date: May 10, 2010 Registered Plan: 40M-2423 Refer to Appendix “B” 2. That the corresponding Assumption By-laws be prepared for an upcoming Council meeting.

1. That Council authorize staff to proceed with the development of an Implementation Strategy, to be presented to Council at a future date. 2. That the Implementation Strategy include the following elements: a) Develop a variable user fee based on impervious area and using the Equivalent Residential Unit (ERU) methodology. b) Determine an appropriate level of service and funding, including a phasing schedule. c) Develop an associated credit program/policy to allow for property owners the opportunity to reduce fees through the implementation of on-site stormwater measures.

That the Committee convene to a Closed Session pursuant to Section 239 (2) (a) and (f) of the Municipal Act, 2001, as amended, to discuss a matter of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and a matter pertaining to the security of the property of the municipality or local board.

That all direction approved during the Closed Session be ratified.

That the June 14, 2021 meeting of the General Government Committee be adjourned.