General Government Committee

That Council convene to a Closed Session pursuant to Section 239 (2) (a) of the Municipal Act, 2001, as amended, to discuss the security of the property of the municipality or local board.

That the Minutes of the regular meeting of the General Government Committee held May 13, 2024 be adopted.

That the Minutes of the Closed Session of the General Government Committee held May 13, 2024 be adopted.

1. That the recommended appendix (ATT-1) be approved, effective July 1, 2024; and 2. That the updated By-law regarding the execution of an Automatic Aid Agreement with the Town of Whitby be presented to Council for approval.

That the report on Indexing of Municipal Development Charges be received for information. General Government Committee June 17, 2024 _________________________________________________________________________________________

That the Tax Section Status Report be received for information.

That Council approve the updated Capital Expenditure Control Policy.

1. That Council Award the contract for the Exeter Park Retrofit project, to Melfer Construction Inc. in the amount of $1,694,490.37 (inclusive of all taxes). 2. That Council Award the contract for the Contract Administration and Geotechnical Consulting, to Landscape Planning Limited In the amount of $67,633.32 (inclusive of all taxes). 3. That Council approve the additional funding of $115,257.60 from the General Infrastructure Maintenance Reserve, to be allocated to Capital Account No. 23070005.

1. That Council Award the contract for the supply and installation of Pet Waste In-ground Containers, to Sutera Canada Inc. in the amount of $140,244.30 (inclusive of all taxes). 2. That Council approve funding for the supply and installation of the Pet Waste In-ground Containers from the Capital Contingency Reserve. General Government Committee June 17, 2024 _________________________________________________________________________________________ 3. That Council award the contract for the management of the Pet Waste In-ground Containers to Sutera Canada Inc, in the estimated amount of $54,499.90 (inclusive of all taxes), for a period of 1 year. 4. That Council authorize Staff to renew the contract for an additional four, 1 year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $234,847.47 (inclusive of all taxes).

1. That Council receive Report No. OES-2024-12 for information. 2. That staff be authorized to consider the implementation of this report as part of the 2025 Capital Budget process.

That the proposed Road Occupancy / Road Closure By-law (ATT-1) be brought forward to the Council meeting of June 24, 2024 for approval.

1. That Council award the contract for professional services, to Workday Ltd. in the estimated amount of $1,454,924.63 (inclusive of all taxes). (4108) 2. That Council award the contract for training, to Workday Ltd. in the estimated amount of $43,932.00 (exclusive of all taxes). (4108) 3. That Council award the annual subscription costs, to Workday Ltd. in the estimated amount of $570,918.00 (exclusive of all taxes), for a period of two years. (5830) 4. That Council authorize Staff to renew the annual subscription costs for an additional eight, one year periods, pending an analysis and satisfactory performance review at the anniversary date of the contract, in the estimated amount of $2,448,800.00 (exclusive of all taxes).

That the Mayor and Clerk be authorized to enter into a License Agreement between the Corporation of the Town of Ajax and the Ajax Rod & Gun Club for the lease of premises at Paulynn Park for the purposes of a Rod & Gun Club for a period of 10 years effective July 1, 2024 and expiring on June 30, 2034.

That the presentation be received for information.

1. That the Report to Council dated June 17, 2024 entitled “Zoning Our Future – Town of Ajax Comprehensive Zoning By-law Review: Release of Technical Reports and Draft Zoning By-law Amendments” and associated attachments be received for information; 2. That staff be authorized to release the Technical Reports and Draft Zoning By-law Amendments included as attachments to this report to the public, agencies, and other stakeholders to obtain comments and feedback; 3. That staff be authorized to undertake public consultation, including the completion of Public Open Houses, as discussed in this report; 4. That staff schedule a Statutory Public Meeting in the fall of 2024 to provide the public, agencies, and other stakeholders with an opportunity to address Community Affairs and Planning Committee and provide verbal submissions; and, 5. That following public consultation on the Technical Reports and Draft Zoning By-law Amendments, that staff be directed to prepare and forward the Final Proposed Zoning By-law Amendments, with an overview of the changes resulting from the public and stakeholder consultation process, for consideration at a future meeting of Community Affairs and Planning Committee.

That Council endorse this report, titled “TRCA Waterfront Final Environmental Study Report.”

General Government Committee June 17, 2024 _________________________________________________________________________________________ That the June 17, 2024 meeting of the General Government Committee be adjourned.