General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on Monday, February 10, 2025 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on Monday, February 10, 2025 be adopted.

That the 2024 Statement of Remuneration and Expenses for Members of Council and Council Appointees be received for information.

That the Tax Section Status Report be received for information.

That the report on Excluded Non-Cash Expenses, as required by Ontario Regulation 284/09, be received for information.

1. That Council reduce the time period as set out in subsection 7(3) of O. Reg. 530/22 to pass a resolution making an amendment to the proposed budget from 30 days to 15 days; and, General Government Committee Monday, March 17, 2025 _______________________________________________________________________________________ 2. That Council reduce the time period as set out in subsection 7(10) of O. Reg. 530/22 to override the head of council’s veto of an amendment to the proposed budget from 15 days to 6 days.

1. That Council award the contract for Road Resurfacing, to D. Crupi & Sons Limited in the amount of $2,037,138.01 (inclusive of all taxes). 2. That Council award the contract for Geotechnical Services – Road Resurfacing, to PNJ Engineering Inc. in the amount of $66,134.66 (inclusive of all taxes).

1. That Council award the Contract for Detailed Design - Harwood Avenue Widening from Taunton Road to Woodcock Avenue, to R.V. Anderson Associates Limited in the amount of $971,477.95 (inclusive of all taxes). 2. That Council approve the following funding, to be allocated to Capital Account No. 1028711: Development Charges $37,879.24 Development Reserve $1,993.64 Total $39,872.88

That the subject report be received for information.

That the report entitled “2024 Year End Building Permit Activity and 2025 Projection Report”, be received for information.

1. That Council award the Contract for P24018, to Williams & Stewart Associates Limited in the estimated amount of $603,928.50 (inclusive of all taxes), for a period of three (3) years; and 2. That Council authorize Staff to renew the Contract for an additional four (4), 1-year periods, pending an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $903,135.55 (inclusive of all taxes).

1. That Council award the Contract for Peer Review Services – General General Government Committee Monday, March 17, 2025 _______________________________________________________________________________________ Structural & Mechanical, to Gerrits Engineering Limited in the estimated amount of $375,000.00 (inclusive of all taxes), for a period of 3 years. 2. That Council authorize Staff to renew the Contract for an additional two (2), 1- year periods, pending annual budget approval and an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $250,000.00 (inclusive of all taxes).

That the revised Procedure By-law, included as ATT-1 to this report, be amended as follows: 1. That Question Period be included in the draft Procedure By-law presented to Council at their meeting on March 24, 2025; and 2. That section 14.7 and 14.8 be amended to show that all votes at Council and Standing Committee Meetings be shown as recorded votes in the minutes.

That the revised Procedure By-law, included as ATT-1 to this report, be forwarded to a future Council meeting for approval, as amended.

1. That Council award the contract for CRM implementation services to KPMG, in the estimated amount of $937,900.00 (inclusive of all taxes). (4108) 2. That Council award the contract for Microsoft Dynamics 365 (D365) licences to the Region of Durham in the amount of $97,330.69 (net of the HST rebate), for a period of one year. (5830)

That Council convene to a Closed Session pursuant to Sections 239 (2) (f) and (i) of the Municipal Act, 2001, as amended, to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and to discuss a matter pertaining to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization negotiations.

General Government Committee Monday, March 17, 2025 _______________________________________________________________________________________ That the Monday, March 17, 2025 meeting of the General Government Committee be adjourned.