General Government Committee

That the Minutes of the regular meeting of the General Government Committee held June 17, 2024 be adopted.

That the Minutes of the Closed Session of the General Government Committee held June 17, 2024 be adopted.

1. That the report on the Insurance Renewal – July 1, 2024 to June 30, 2025 be received for information; 2. That the 2024 dividend of $119,522 be transferred to the insurance reserve.

1. That Council approve the attached listing of Capital Account closings as of July 31, 2024. 2. That funding transfers to/from the Reserves for the July 31, 2024 Capital Account Closings, in accordance with the Financial Sustainability Plan, be approved as follows: Reserves Transfers to Transfers from Net Transfers Capital Contingency Reserve (9,465.61) 52,352.21 42,886.60 Building Maintenance Reserve (17,635.50) 33,137.31 15,501.81 General Infrastructure Reserve (103,586.97) - (103,586.97) Strategic Initiatives Reserve (13,682.71) 8,229.97 (5,452.74) Roads Maintenance Reserve (103,769.36) - (103,769.36) Vehicle/Equipment Replacement (51,890.22) 15,934.59 (35,955.63) Reserve Development Reserve (242,960.34) - (242,960.34) Stormwater Reserve (250,327.95) - (250,327.95) Total Transfers (793,318.66) 109,654.08 (683,664.58) 3. That the funding transfers to Reserves for projects to be rebudgeted in 2025 or for grant related funding changes be approved: General Government Committee September 9, 2024 _________________________________________________________________________________________ Reserve Transfers to Strategic Initiatives Reserve (1,400,000.00) Roads Maintenance Reserve (549,000.00) Building Maintenance Reserve (22,000.00) Total Transfers (1,971,000.00)

1. That the recommended fees schedule (ATT-1) be approved, effective January 1, 2025; and 2. That the appropriate General Fees By-law be presented to Council for approval.

1. That the report on the Contract Award to Melfer Construction Inc., in the amount of $3,644,199.15 (inclusive of all taxes) for the Ajax Fairgrounds Construction, be received for information. 2. That the report on the Contract Award to Landscape Planning Limited, in the amount of $90,965.00 (inclusive of all taxes) for the Contract Administration and Geotechnical Consulting Services, be received for information. 3. That Council approve funding from the Housing Accelerator Fund to be allotted to Capital Account No. 24004401.

General Government Committee September 9, 2024 _________________________________________________________________________________________ 1. That the report on the Contract Uniformed Security Guard Services contract award to Paragon Protection Ltd. in the estimated amount of $419,197.63 (inclusive of all taxes) for a period of 1 year, be received for information. 2. That Council authorize Staff to renew the Contract for an additional four, 1-year periods, pending an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $1,762,323.65 (inclusive of all taxes).

1. That the report on the Contract for Two (2) Single Axle Snow Plows, to Premier Truck Group Inc. in the amount of $998,920.00 (inclusive of all taxes), be received for information. 2. That Council approve the following funding, to be allocated to Capital Account No. 24003801.5840 Vehicle Equipment Reserve. - $49,799.20 3. That Council approve the following funding, to be allocated to Capital Account No. 24031001.5840 Vehicle Equipment Reserve. - $49,799.20 4. That the following projects be financed from debenture financing: 1. 24003801 – Repurposed Single Axle Snow Plow #R24001 (2007) 2. 24031001 – Replacement Single Axle Snow Plow #R24004 (2009)

1. That Council award the contract for MCC Phase 2 Roof Replacement, to Applewood Roofing and Sheet Metal Ltd. in the amount of $1,251,803.33 (inclusive of all taxes). 2. That Council award the contract for Contract Administration MCC Phase 2 Roof Replacement, to Read Jones Christoffersen Ltd, in the amount of $41,584.00 (inclusive of all taxes).

1. That the report on the contract award to R.V. Anderson Associates Limited in the amount of $1,081,217.90 (inclusive of all taxes) for Hunt Street Extension - Detail Design be received for information.

1. That the report on the Contract Award to IPAC Paving Limited, in the amount of $1,333,721.43 (inclusive of all taxes) for the Harwood Multi-Use Path Construction from Clements Road to McRae Road, be received for information. 2. That the report on the Contract Award to R.V. Anderson Limited, in the amount of $190,275.45 (inclusive of all taxes) for the Contract Administration and Geotechnical Consulting Services, be received for information.

1. That the report on the net over-expenditure of $89,313.57 on the Bayly St MUP – Harwood to Salem project, Capital Account No. 1001411, be received for information. 2. That Council approve funding of $89,313.57 to be allocated to Capital Account No. 1001411 from the Capital Contingency Reserve.

1. That the report on the partial Contract Award to 416 Vactors, in the amount of $318,660.00 (inclusive of all taxes, Schedule 1 – Catchbasin Cleaning) for Storm Sewer Infrastructure Maintenance, for a period of one year, be received for information. 2. That Council authorize Staff to renew the Contract for an additional four, 1-year periods, pending annual budget approval, an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $1,431,281.78 (inclusive of all taxes). General Government Committee September 9, 2024 _________________________________________________________________________________________ 3. That the report on the partial Contract Award to Capital Sewer Services Inc., in the amount of $65,003.25 (inclusive of all taxes, Schedule 2 – Storm Sewer Flushing) for Storm Sewer Infrastructure Maintenance, for a period of one year, be received for information. 4. That Council authorize Staff to renew the Contract for an additional four, 1-year periods, pending annual budget approval, an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $265,928.56 (inclusive of all taxes). 5. That the report on the partial Contract Award to BryRon Contracting Limited, in the estimated amount of $8,802.70 (inclusive of all taxes, Schedule 3 – Hydro Excavation), for Storm Sewer Infrastructure Maintenance, for a period of one year, be received for information. 6. That

1. That the report on the contract award for Storm Sewer Repairs, to Clearway Construction Inc. in the estimated amount of $281,471.70 (inclusive of all taxes), for a period of approximately 1 year, be received for information. 2. That Council authorize Staff to renew the Contract for an additional four, 1 year periods, pending an analysis and satisfactory performance review at the anniversary date of the Contract, in the estimated amount of $1,292,897.13 (inclusive of all taxes).

1. That the over-expenditures of $961,582.45 (net of HST rebate) on the contracts related to the Pat Bayly Square and Civic Space design and construction, as identified in the Financial Implications Section, be received for information. 2. That Council approve the closing of Capital Account 995311 "History of Ajax" Building Mural resulting in a transfer of $30,000.00 to the Strategic Initiatives Reserve. 3. That Council approve the closing of Capital Account 928411 Pat Bayly Square Civic Space Design resulting in a transfer of $28,617.06 to the Development Reserve. 4. That Council approve the closing of Capital Account 984311 Pat Bayly Square - Art Acquisition resulting in a transfer of $57,010.64 to the Strategic initiatives Reserve. General Government Committee September 9, 2024 _________________________________________________________________________________________ 5. That Council approve the following funding, to be allocated to Capital Account No. 996711 Pat Bayly Square / Civic Space Construction: Development $800,298.94 Reserve Strategic Initiatives $30,000.00 Reserve Total $830,298.94 6. That Council approve funding of $114,283.33 to be allocated to Capital Account No. 929811 Pat Bayly Square Design, from Development Reserve.

1. That the report entitled “Ajax Energy Management Strategy 2024 - 2029” be received for information.

1. That the report on the contract award to WalterFedy, in the amount of $222,158.00 (inclusive of all taxes) for Corporate Net Zero Emissions Plan, be received for information; 2. That $170,000 of the Green Municipal Fund grant be allocated to Capital Account No. 23002001 upon receipt. 3. That the original budget funding of $75,000 for Capital Account No. 23002001 be uncommitted from the Canada Community Building Fund (CCBF) Reserve Fund; and, 4. That Council approve funding of $50,066.18 to be allocated to Capital Account No. 23002001 from the Capital Contingency Reserve.

1. That the report on the contract award to the Toronto and Region Conservation Authority, with an upset expenditure limit of $725,000 for the restoration of the Audley Wetland, be received for information; 2. That the full Ministry of Environment, Conservation and Parks grant funding in the amount of $650,000 be allocated to Capital Account No. 24005701; and, General Government Committee September 9, 2024 _________________________________________________________________________________________ 3. That an additional $75,000 be allocated to Capital Account No. 24005701 from Tree Compensation as matching funding of the Ducks Unlimited Canada contribution to the TRCA for the project.

That the 2025 Meeting Schedule and Committee Chair and Vice-Chair appointments included as ATT-1 to this report be approved.

That report OES-2024-23: Over Budget Award – 24071001 – Main Branch Library Replacement 3 RTUs be

1. That the 2024 Records & Information Management Strategy (ATT-1) be endorsed in principle; and, 2. That any projects, technologies, staff resources and initiatives identified therein be considered as part of the annual budget process.

That the September 9, 2024 meeting of the General Government Committee be adjourned.