General Government Committee

That the Minutes of the regular meeting of the General Government Committee held on October 12, 2021 be adopted.

That the Minutes of the Closed Session of the General Government Committee held on October 12, 2021 be adopted.

That items 4.1, 4.2, 4.4, 4.5, 4.7 and 4.8 of the consent agenda be adopted.

1. That Council receive the attached listing of Capital Account Closings as of August 31, 2021 for information. 2. That funding transfers to/from the Reserves and Reserve Funds related to the August 31, 2021 Capital Account Closings, in accordance with the Financial Sustainability Plan, be approved as follows: Reserve / Reserve Fund Transfers Transfers Net Amounts to from Capital Contingency Reserve - $78,098.86 $78,098.86 Building Maintenance Reserve ($591,530.78) $79,101.82 ($512,428.96) General Infrastructure Reserve ($212,263.08) - ($212,263.08) Strategic Initiatives Reserve ($14,383.63) - ($14,383.63) Vehicle / Equip. Replacement Reserve ($133,773.40) - ($133,773.40) Total Transfers Approved on Closing ($951,950.89) $157,200.68 ($794,750.21) Previously approved transfers - $9,999.73 $9,999.73 Total Approved Transfers ($951,950.89) $167,200.41 ($784,750.48)

1. That this report be received; and; 2. That the Fire Chief be directed to utilize this report to form the framework for the phased implementation of the 2021 Fire & Emergency Services Fire Master Plan as part of the annual budget process.

1. That the bylaw to establish a Compliance Audit Committee for the 2022 Municipal Election in Ajax, included as Attachment 1 to this report, be included on a future Council agenda for approval; and 2. That the Town Clerk be directed to participate in the recruitment of Compliance Audit Committee members through the Joint Compliance Audit Committee with other Durham lakeshore municipalities.

1. That Council award the contract for the completion of the Cityworks Project (Integration of Asset Management), to GHD in the amount of $133,664.31 (inclusive of all taxes). 2. That Council approve funding of $157,324.52 to be allocated to Capital Account No. 1016711 from the Canada Community Building Fund (CCBF) previously FGT.

1. That the council of the Town of Ajax does not object to the routing of 311 dialed calls originating from the overlap that exists between the Town of Ajax and the geographical area of the Regional Municipality of Durham; and; 2. That the above approval is given on the understanding that where callers dial 311 and reach the Region of Durham but require service from the Town of Ajax, they will be given the option of being transferred to the main switchboard of the Town of Ajax.

1. That the revised Public Notice Policy, included as Attachment 1 to this report, be approved; and General Government Committee November 15, 2021 _________________________________________________________________________________________ 2. That the Town Clerk be delegated the authority to determine a date on which the revised Public Notice Policy shall come into effect.

1. That the report on the net over-expenditure of $27,399.60 (net of HST rebate) on the Road Resurfacing 2018 project, Capital Account No. 995511, previously awarded to Four Seasons Development Ltd. be received for information.

1. That the report on the net over-expenditure of $133,677.11 (net of HST rebate) on the Road Resurfacing 2018 FGT project, Capital Account No. 996611, previously awarded to Mar-King Construction Company Ltd. be received for information. 2. That Council approve funding of $27,313.37 to be allocated to Capital Account No. 996611 from the Federal Gas Tax reserve fund.

That clause 1 be amended to read as follows: General Government Committee November 15, 2021 _________________________________________________________________________________________ 1. That Council approve the use of surety bonds to an upset limit of $1 million as an acceptable form of security for a 24 month pilot project starting January 1, 2022;

1. That Council approve the use of surety bonds to an upset limit of $1 million as an acceptable form of security for a 24 month pilot project starting January 1, 2022; 2. That staff be directed to report back to the General Government Committee in January 2024 regarding the success and/or challenges related to enabling the development community to submit surety bonds as a form of development security.

That the motion be amended by adding the following clause: 3. That staff be directed to conduct appraisals on the Hartrick House and Sundial Sales Pavilion properties.

General Government Committee November 15, 2021 _________________________________________________________________________________________ 1. That Council direct staff to develop a framework to identify, evaluate and select innovative start-up businesses to lease identified underutilized facilities to, as a foundational component of a future “Innovate Ajax” program; 2. That staff report back to General Government Committee with details of this framework and the proposed “Innovate Ajax” program, in 2022; and 3. That staff be directed to conduct appraisals on the Hartrick House and Sundial Sales Pavilion properties.

1. That Council award the contract for Pedestrian Crossing ~ Harwood & Haskell to Beacon Utility Contractors Limited in the amount of $94,148.82 (inclusive of all taxes) 2. That Council approve funding of $110,237.41 to be allocated to Capital Account No. 1018211 – Harwood Signal PXO from Capital Contingency Reserve.

1. That Staff bring forward the amendments to the Speed Limit Schedules of the Town’s Traffic By-law to the November Council Meeting; and 2. That the Automated Speed Enforcement (ASE) cameras for the Town of Ajax ASE program be activated on January 10, 2021 beginning with the first three locations and rotated as per the schedule outlined in the proposed deployment schedule in this report.

That the Municipal Election Candidate Event Program Policy (ATT-1) be approved.

That the November 15, 2021 meeting of the General Government Committee be adjourned.